Lgt Clinical Academy Administrator

5 months ago

London, United Kingdom Lewisham and Greenwich NHS Trust Full time

The Trust Clinical Academy is an established group that brings together a range of faculty members providing or considering providing accredited courses that the Trust has/will develop and implement. The accreditation and the moderation of these courses are currently provided by the University of Greenwich.

A strategic aim of the Trust is to develop and expand these courses to enable the on-going development of our professional workforce. We currently develop in the region of five hundred registered healthcare professionals annually, although the Trust plan to increase this to around fifteen hundred over the coming years.

A full time Clinical Academy and Virtual Learning Environment (VLE) Administrator is required to support the work of the growing CA portfolio of courses and manage the administration associated with the provision, development of courses

The role will support administration on a range of course modules and / or aspects of these modules.

The key functions of the role are, but not limited to, the following:

- To take responsibility for the administration of the LGCA Moodle VLE by coordinating the students flow including course bookings, the creation of cohorts/groups and assist with end of course procedures.
- To assist course leaders in the creation and content management in the VLE.
- To w ork as a member of the LGCA team providing a comprehensive secretarial, clerical, and administrative service to all members of team in connection with the delivery and organisation of courses.
- To be willing to develop the role including attending further training as the LGCA needs grow.

Moodle administration
- To enrol students on the Moodle site and on the relevant courses as needed.
- Trouble shoot any problems in relation to students’ enrolments.
- To create new courses on the Moodle site when required.
- To provide training to course leaders when required in respect to Moodle.
- To support the production of detailed reports of course and student activity.
- To liaise with technical providers to ensure the contracted services run without interruption.
- To liaise the with and IT to ensure trust standards are met.

Course administrative support
- To support the course leaders setting up attendance, submission and another bespoke administrative task.
- To keep a record of the courses and course dates.
- To support course leaders with end of course procedures.
- To ensures the specific clinical academy policies in relation to Moodle are met.
- To archive and maintain a centralised record of the course backups.

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development

Widening access (anchor institution) and employability

Improving the experience of staff with disability

Improving the EDI literacy and confidence of trust staff through training and development

Making equalities mainstream

General Administration/Clerical
- To take messages ensuring complete confidentiality in accordance with Trust policy.
- To organise room bookings when required.
- General filing duties as required.
- Accurate data entry.
- Provide cover for the above duties across all sites as required.
- Maintain confidentiality at all times.
- To be aware of existing processes and offer suggestions for improving services.
- Take minutes as required including those of the Clinical Academy Group Meetings.
- Any ad hoc typing required, i.e., letters etc.
- Any other equivalent duties consistent with the level and purpose of the post.

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