Office Support Administrator

4 days ago


High Wycombe, United Kingdom Saffery Champness Full time

We are looking for a bright and able individual to join our High Wycombe office.
**The role**
Providing support to a busy office. This role would suit a pro-active individual, looking for a step-up into a professional, administrative environment; but with an understanding that this involves a level of repetition which is vital in keeping the admin function moving.
Overview of tasks (not exhaustive):

- Assist with typing to include standard letters, letters of engagement and audit reports
- Organising both internal and external post ie courier, packages and special pos
- Answering buzzer for client, post/courier and supplier meet and gree
- Answering telephone
- Review and manage Meeting Room Booking
- Making drinks for clients and visitor
- Organizing/assisting with any catering requirements for the meeting room
- Preparation of meeting rooms/clearing meeting rooms after meeting
- Photocopying/printing/scanning/binding
- Archiving and retrieving files from offsite storage provider (Iron Mountain)
- Data input for new clients and amendments on Advance, our practice management system database
- Client identification management including AML forms and OMC forms
- Assist with finalizing invoices during the monthly billing process in Advance
- Provide support and back up to office manager

**The team**
To provide administration support to the High Wycombe office and directly reporting to the Office Manager.
**The office**
The services of the High Wycombe office extend across the full spectrum of accounting and tax for private individuals and businesses.
The office comprises of 3 partners and 21 staff.
**You**
Experience in a similar role with a high-level understanding of a busy office support function. Confidence when liaising with clients and staff at all levels. Applicants will need to be happy, and used to the consistency of certain tasks.
**Salary/benefits**
- A 35-hour working week with flexibility around the core hours of 10am-12pm / 2pm-4pm. There is an expectation that this role will be mainly office-based, but with opportunities to work from home.
- Paid overtime or time off in lieu (pre-approved and only where required).
- Working from home allowance of £25 a month.
- Eligibility for the firm’s Profit Sharing Plan that runs from October to September each year. The scheme enables staff to share in the profits of the firm.
- Competitive annual salary depending upon experience.
- Twenty days annual leave with an additional day added after each years’ service.
- Life assurance cover of three times salary, which you may increase to four x salary under the SeleCt flexible benefit programme.
- Contributory pension scheme (The firm will contribute 4% of salary on a matched basis with employee after six months service)
- Six-month probationary period.
- Access to a number of other benefits with preferential rates under the SeleCt flexible benefit programme, which include; health screening/GP support, critical illness cover, dental and optical plan and private medical insurance (dependent on the level of the role). More information can be found online.
- Reward gateway includes benefits such as discounted retail, travel & activities.

**Job Type**: Permanent



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