Accounts Payable Team Leader

3 months ago

London, United Kingdom Department of Health and Social Care Full time

**Details**:
**Reference number**:

- 349592**Salary**:

- £32,188- Leeds: £32,188 London: £36,244- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent
- Loan
- Secondment**Length of employment**:

- This role is being advertised on a permanent basis. If preferable, Loan or Secondment options will also be available for existing Civil Servants (Loan) and applicants from accredited NDPBs or any other employer (Secondment).**Business area**:

- DHSC - Finance - Finance & Operations**Type of role**:

- Finance**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Leeds, LondonAbout the job

**Job summary**:
In DHSC, we are proud of our purpose - to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you’d like to work in, we’d love to hear from you.

This is a Higher Executive Officer role within the Accounts Payable team. We use Microsoft Dynamics 365 to process and pay supplier invoices and credit notes ( approximately 2,000 invoices a month), various grants and funding, and foreign currency payments.

We are currently working three days per week in the office. You will be provided with a laptop, and the system and processes are working well remotely. We are currently a team of approximately 11 staff who manage in small teams.

You will be required to manage a small team of mixed-grade staff (A0- EO) delivering account payable services, produce regular accounts payable reports, analyse KPI data, and produce internal and external reports as appropriate.

This role will also need to provide support and backup to the payments team, primarily on BACS and Refunds, and work with the Buying Coordinator and Bank Reconciliation Team.

**Job description**:

- To provide support to the AP Senior Team Leader ensuring invoices are paid in line with the department’s policies and prompt payment KPI.
- To support the team to deal with queries and issues requiring higher level skills - bookkeeping skills.
- To train staff responsible for processing invoices on how to use D365 effectively for timely and accurate payment of invoices.
- To support management to produce internal KPIs for management review and action plans.
- To approve non standard payments through BACs, CHAPs and Foreign Currencies International Payments are completed daily and accounted for in D365 correctly.
- To support processing SRED, Provider Finance and other grants payment working in liaison with the AP Senior Team Leader.
- To provide cover for SEO and EO in all aspects of account payable invoice processing and prompt payment to suppliers.
- To attend meetings and manage relationships with some of our core PSR contractors ensuring their invoices are processed accurately and on time.
- To ensure supplier statements are reconciled to our D365 accounts and take corrective actions as appropriate to resolve discrepancies.

**Person specification**:

- To carry out payment run as agreed with the Accounts Payable Team SEO Leaders and to ensure that the pay runs are performed in line with corporate policy and timeline - before 3pm;
- To supervise, train and support the AO and EO with timely invoice processing for timely and accurate payment run in line with the department’s prompt payment KPIs;
- To check payments entered on RBS Bankline in line with our guidance before approval;
- To act as authoriser on RBS Bankline;
- To act as authoriser on API-PT-X Bottomline;
- To advise other members of the team, department as well as external suppliers on queries, as necessary;
- To maintain complaint tracker and assist with FOI request as needed;
- To produce internal AP KPIs for management team meetings.
- Load ALB, PDC Draws, Loan Draws and DD repayments into OneDrive within 24 hours of being loaded into DHSC Exchange
- To ensure supplier statements reconcile with our ledger and investigate discrepancy as required
- To provide suppliers with timely and accurate remittance advice after payment run
- To coordinate and report ICT issues to dedicated team for prompt resolution
- To produce management reports for AP management team meeting bi-weekly.
- To provide cover for EO and AP processors as and when required including senior team leaders.
- Performance manage staff in line with corporate policy and guidance
- Manage staff absences in line with corporate policy and guidance
- To provide payment support to other stakeholders such as SRED, Provider Finance and other grantees.
- Work with the Buying Coordinators to promptly identify why invoices are pending and support prompt release for payment to improve our prompt payment KPI
- Carryout ad

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