Executive Assistant

4 weeks ago

London, United Kingdom Affinity Workforce Full time

**Executive Assistant**

Location: Central London with hybrid working

**Salary**: from £55k dependent on experience

This is an amazing opportunity to work closely with the Chairman and Founders of a large, fast paced and dynamic private equity firm in Central London, with investments across a wide range of workforce and service companies, on a Global basis.

This role is perfect for someone who is adept in a busy and varied role, is flexible and adaptable, a quick leaner and someone who is comfortable supporting C-Suite Executives. This is a sociable and energetic business with multiple shareholders. Reporting to the Board of Directors, the Executive Assistant will ensure the smooth running of the day-to-day activities for business. The Executive Assistant will be responsible for the leadership of the support functions, line management of the support staff, operating an efficient support service delivery across the organisation. The position will support the Founding Partners together with the Chief Investment Officer of the organisation with full Executive Assistant duties for the C-Suite. The role holder will assist with a mix of personal and business duties for the Founders and Chief Investment Officer.

**Duties**
- Executive Assistant to Chairman and Founding Partner and the Chief Investment Officer, proactively managing their day-to-day workload providing assistance in a discreet, diplomatic and efficient manner. Offering solutions, ideas and making judgements and decisions on behalf of the Board when required
- Maintain and coordinate complex diary management, across multiple time zones
- Collation, consolidation and issue of monthly board reports and agendas ahead of meetings
- Minute taking at monthly strategy and board meetings, ensuring all aspects of meetings are organised and actions captured and chased
- Organise national and international travel along with preparation of personal and business itineraries
- Booking and researching travel and holidays
- Organise dinners and events as required
- Information requests, document compiling for acquisition opportunities, data room management on behalf of the wider investment team
- Project management on acquisition and divestiture activities
- Facilitate all legal, supplier, property and shareholder document signing for portfolio businesses
- Preparing personal expenses and submitting credit card consolidation
- Working with all senior stakeholders and executive teams to ensure key deadlines, actions and milestones are tracked and delivered on time
- Internal database and folder management of sensitive files and company documents, compiling and filing confidential letters and other documentation, working closely with legal counsel
- Facilitate internal communications / first point of contact for all ad hoc queries and support for portfolio companies
- Procurement management including the approval of invoices
- Support the implementation of operational strategies to support growth, creating a culture that encourages ownership, initiative and best in class service
- Any other specific business or personal items requested of you by the Founding Partners

**Personal Attributes**
- Ability to deliver on multiple and complex tasks simultaneously
- Excellent organisational skills
- Strong attention to detail
- Strong verbal and written communication
- Experience of working in a highly confidential environment
- Trustworthy, diligent and very discreet
- Superb professionalism and work ethic
- Demonstrates drive, energy, resilience, enthusiasm and determination
- Willingness to travel around the UK and internationally

**Job Types**: Full-time, Permanent

**Salary**: From £55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Cycle to work scheme
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

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