Executive Assistant

3 weeks ago


Marlow, United Kingdom Cpl Life Sciences Full time

**Executive Assistant**

**Marlow**

**Hybrid**

**12 months contract - to be made permanent**

**Competitive hourly rate**

A company that contained both a pharmaceutical division and an aesthetics division are looking for an experienced Executive Assistant to join their team. The company are a part of a $65BN pharmaceutical powerhouse that changes people’s lives every day, andhave global coverage.

**The role**:

Managing the inbox and calendar daily, set up and managing reoccurring events
Booking and managing all travel, hotels, and team meeting venue/logistics bookings and Team Support Activities
Creating and managing agendas for virtual team meetings, workstream meetings, capturing minutes, and ad-hoc tasks
Chasing / follow-up outstanding actions
Creating / refining PowerPoint presentations and liaising with the team
Onboarding vendors and Raising Purchase Orders
general administrative/EA duties supporting the Head of BTS International with travel, calendaring, and miscellaneous tasks,
General administration related to team activities and coordinating a global team, arranging team meetings, preparation, and execution of team status updates etc and
Operational financial processing including the recording of Purchase Orders into the procurement systems, creation of Statements of Work, chasing down and processing Invoices etc
Creating and tracking Capital Expense requests
Creating SOWs (statements of work)

**Requirements**:

Related experience in a similar role is a must
“People person” with ability to quickly build and maintain relationships.
Strong Microsoft Office and Outlook skills, especially Excel, PowerPoint, Word
Tenacious, self-starter mentality, must be comfortable to communicate at all levels
Experience working with remote teams, and with vendor resources



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