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Portland House Administrator

4 months ago

Portland, United Kingdom Royal Yachting Association Full time

The Royal Yachting Association, is the national governing body for all forms of recreational, competitive and professional boating. It represents dinghy and yacht racing, motor and sail cruising, RIBs and sportsboats, windsurfing, inland cruising and personal watercraft.

**Salary: £7,488 per annum (£21,840 FTE)***

**Part Time: 12 hours per week**

**Location: Portland (office based)**

Do you have excellent interpersonal skills?

Do you have previous experience of working in an administration role?

Are you a good team player and a self-starter able to work on your initiative?

If the answer to any of these questions are yes, then this is the perfect role for you

The Royal Yachting Association is seeking an experienced administrator to assist the Portland House Operations Officer with the day to day running of Portland House. Portland House is the RYAs World Class facility that host the British Sailing Team and other users including RYA members. It is located within the Caste Court development within walking distance of WPNSA - the venue for the 2012 Olympic Sailing and home training based for Team GB. Portland House provides excellent accommodation and facilities for sailors, training groups and RYA members. This job has a diverse range of responsibilities, requiring good organisational, networking and communication skills and IT literacy, as well as an ability to work independently.

In return for your work, youll receive a range of benefits including:

- 36 days holiday including public holidays pro rata for anyone part-time
- Your Birthday Day off
- 10% RYA contribution to a Personal Pension Scheme
- Volunteering days
- Free Life Insurance
- Discounts platform for retail, entertainment, holidays & gym membership
- Social Events
- RYA Membership

.just to name a few.

What youll be doing:

- Support the Portland House Operations Officer with the day to day operations of Portland House.
- Assist with enquiries and bookings using the Hotel Booking System (Sirvoy), including taking payments and liaising with users. This includes liaising with RYA departments and external organisations regarding the availability and allocation of accommodation and facilities.
- Assist with the guest experience of the Portland House.
- Administer Groups using the Portland House facilities and be a point of contact for visitors and contractors.
- Assist the Portland House Operations Officer with the necessary cleaning schedules to ensure they are in place for the Housekeeping Team.
- Carry out routine Health & Safety checks and procedures under the direction of the Portland House Operations Officer.
- Help facilitate routine maintenance programmes and ad-hoc maintenance requirements to ensure that the facilities are maintained to agreed standards.
- Be available during agreed times out of normal working hours as part of the on-call rota in order to respond to out of hours issues.
- Support the Racing Operations Manager and the Racing Facilities & Resources Manager with other tasks related to the Portland facilities as required.

**Who were looking for**:

- A team player who is also a self-starter and able to use their own initiative.
- The ability to manage your time and prioritise.
- Someone who has excellent planning and organisation.

**What do you need**:

- Experience of working within an administrative role.
- Excellent customer service & communication skills
- Experience in a hotel or residential accommodation environment is desirable but not essential.

The RYA is committed to equality of opportunity.

As an equal opportunity and disability confident employer, we celebrate and welcome diversity in all its forms and believes that a diverse workforce boosts innovation, productivity, and creativity.

**Interviews to be held: 25**th** March 2024**

**To Apply**

**The RYA is committed to equality of opportunity**

The RYA as an equal opportunity and disability confident employer, celebrates and welcomes diversity in all its forms and believes that a diverse workforce boosts innovation, productivity and creativity.