Administrator

5 months ago

Fulbourn, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

Please refer to the attached job description and person specification for full details of responsibilities. This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties, which fall within the grade of the job, in discussion with the manager. Typing of letters, summaries and reports, if appropriate. Ensuring good customer service by providing a professional and effective service by dealing with queries from service users, carers or staff in person or on the telephone.

Take accurate messages and ensure these are passed on to the appropriate people. Organise appointments and transport for clinics as directed. Carry out any office duties, such as dealing with post and photocopying; be responsible for document filing and ensure that the relevant records are organised, accessible and up to date. Monitor and maintain the departments admin stocks.

Arrange meetings as and when required. Accurately input data onto the relevant electronic system, in a timely manner in line with standard operating procedures. Update bed/caseload/zoning boards to reflect live ward/team state as directed. Prepare new information packs when required and monitor supplies of CPFT leaflets to ensure adequate stock levels are maintained.

Create and maintain both manual and electronic health records for all active service users and ensure that their location is tracked. Be responsible for filing of all documentation in the clinical notes (if appropriate), in accordance with relevant procedures. Be responsible for daily maintenance and organisation of your team environment (e.g. Front of House / Team Office).

Report concerns, incidents and maintenance issues to the relevant individual as required. Provide cover as directed by your manager, for other members of the admin team in their absence and assist with their workloads as necessary.

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