Office Coordinator
7 months ago
**THE ROLE**
In this role you will be joining our UK office team and provide support to the Managing Director for the UK, Ireland & France as well as other European entities. As a key member of a small team, you will help to continuously improve and administer an efficient and effective administrative service, supporting all aspects of our employee's relationship and engagement with Bibliotheca. You will be key to the maintenance und updates of our car fleet and carry out variety of administrative tasks.
**KEY RESPONSIBILITIES**
- Ensure the effective management of all UK office related invoices and services such as stationary deliveries, milk orders & managing office vendors.
- Coordinate office maintenance & repairs and ensure availability of office supplies and equipment
- Support the divisional Managing Director with administrative duties
- Maintain and manage the administration for company car fleet
- Preparation, renewal and submission of statutory documents
- Implementing and maintaining procedures / office administration systems
- Provide information as required to benefits providers and seek to resolve employee queries.
- Be a key member of the European Experience Team and assist with the organisations of employee events and wellbeing activities.
- Organise company events
- General Health and Safety administration (relevant training will be provided)
*
**REQUIRED SKILLS**
- Previous experience of working in a fast-paced administration role, handling multiple projects is essential
- Professional and confident manner always showing tact and diplomacy.
- Comfortable liaising at all levels within the business.
- Have excellent communication and interpersonal skills.
- Highly organised and able to work within set deadlines
- Comfortable working independently and able to use their initiative.
- Strong team player.
- Have excellent IT skills, including word, Excel, PowerPoint, and Outlook.
- Be confident and proactive, whilst be able to react quickly and efficiently.
**ABOUT BIBLIOTHECA**
Bibliotheca is dedicated to the development of innovative technologies and library management solutions that help sustain and grow libraries around the world. Bibliotheca reimagines how libraries function, using integrated technology to inspire and delight all kinds of people, wherever they are: at home, on the move, or within the library walls.
Bibliotheca employs 400 people across 22 countries, partnering with 30,000 libraries to make the library experience—physical and digital—seamless, intuitive, and inclusive.
**Benefits**:
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Store discount
- Work from home
Schedule:
- Monday to Friday
- No weekends
Supplemental pay types:
- Yearly bonus
**Experience**:
- Administrative experience: 1 year (required)
**Language**:
- English (required)
Work authorisation:
- United Kingdom (required)
Ability to Commute:
- Cheadle (required)
Ability to Relocate:
- Cheadle: Relocate before starting work (required)
Work Location: In person
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