Audio Secretary

3 weeks ago


London, United Kingdom Fraser and Fraser Full time

**Department**: Legal and Administration

**Location**: London

**Reports t**o: Case Managers and Partners

**Position Description**; Summary

To assume the duty of clerical and administrative support in order to optimise workflow procedures in the office. To provide secretarial support to Managers and Partners.

Promote the company image.

**Primary Responsibilities**:

- Audio Typing
- Using the designated software, input and retrieve information from the database, produce letters, faxes, memos and reports as directed by the Manager, either verbally or via audio software. All documents to be produced to company standard and checked for spelling and grammar
- File copies of documents produced, valid Agreements, Letters of Authority and Questionnaires, as directed by the Manager and maintain the files in a tidy fashion
- Open new and close old files as requested, ensuring the relevant information is entered on the database
- Manually update hard copy of family trees
- Ensure post is sent via Royal Mail, DX or UK Mail
- Order and send documents by courier
- Provide basic updates to clients

**Other Responsibilities**:

- Take minutes in meetings
- Making copies of family trees and correspondence
- Update the databases as required
- Undertake occasional receptionist duties
- Assist in the administration of estates, including composing letters and making telephone calls
- Assist other secretaries with their workload.
- Provide cover for Simnat business including preparation of correspondence, contact with suppliers and contractors as well as tenants
- Adheres to company policies and procedure; makes sure that other staff do as well

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£35,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme
- Yearly bonus

Ability to commute/relocate:

- London, EC1N 8EH: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Secretary: 3 years (required)

**Language**:

- English (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person


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