Secretary

1 month ago


London, United Kingdom May & Stephens Full time

**Secretary - 13-14 Month Contract**

**Monday to Friday - 9am - 5pm**

**London - Chancery Lane**

**£35,000 - £38,000**
- A highly respected firm of Chartered Accountants seeks a Secretary to join them on a contract basis._
- **The role**:_

As the Secretary you will provide full support to 3 Partners and provide full administration support to the wider team including Managers and Directors.
- Maintaining diaries and organising meetings
- Organising travel arrangements and accommodation
- Audio typing
- Preparation of standard letters and drafting straightforward correspondence to return documents
- Working with the Manager/Partner and the Finance team to manage unpaid bills and processing standard, quarterly invoices
- Managing incoming post for Partners and Managers including scanning of large documents and maintaining the relevant electronic client filing system
- Preparing expense claims for Partners and maintaining spreadsheets of statistics
- Some responsibility for dealing with typing for other members of the group, organising stationery for the group and maintaining records of bookings and holidays etc.
- Covering the office reception/switchboard and taking/screening all incoming calls and redirecting as appropriate
- Assisting our Facilities Manager with office administration as and when required
- **Key requirements**:_

As the Secretary you must have at least 4-5 years of experience within a similar role ideally from a law, accountancy or other professional services firm. You must also have:

- Ability to build relationships with clients and inspire confidence to assist with the management of Partners’ time
- Ability to adapt between different types of work and work under pressure
- Strong IT skills including, but not limited to Word and Excel
- Accurate and fast audio typing skills
- Good standard of literacy e.g. grammar and spelling to correct documents, as necessary.
- Attention to detail
- Discreet and able to retain client confidentiality
- **The position**:_

**Job Type**: Fixed term contract
Contract length: 14 months

**Salary**: £35,000.00-£38,000.00 per year

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Financial services: 4 years (preferred)
- Secretarial: 4 years (preferred)

Work Location: In person



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