Private Secretary to The Permanent Secretary

3 weeks ago


London, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 284183**Salary**:

- £35,008 - £36,624- Private Office Allowance - 18%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DIT - SI: DIT Private Offices**Type of role**:

- Administration / Corporate Support
- International Trade
- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
The Department for Business and Trade is the **_department_** for economic growth. We support **_businesses_** to invest, grow and export, creating jobs and opportunities across the country.

We will:

- advise, support, and promote British businesses to grow and export
- shape our rules to ensure businesses thrive, markets are competitive, and consumers are protected
- open up new markets for businesses by removing barriers and striking trade deals
- secure global investment from businesses and investors
- champion free trade, economic security, and resilient supply chains

We are recruiting for three individuals to fill three HEO Private Secretary roles in either the Permanent Secretary or the Second Permanent Secretary offices. These Private Offices sit at the heart of the dynamic and fast-paced Private Office Group. This is an exciting time to join DBT, and Private Secretaries can expect high levels of responsibility across varied and dynamic portfolios.

The Permanent Secretary serves the Secretary of State as her chief advisor and helps run the department on her behalf. As such, his responsibilities are very broad. Successful applicants can expect a diverse and interesting portfolio of work with a high degree of engagement with SCS and across Whitehall. The role will likely entail travel, both domestic and international, as the Perm Sec is responsible for staff not only in London, but across the UK and across our Overseas Network.

The Second Permanent Secretary is the Chief Trade Negotiation Adviser in DIT and also heads the trade negotiation profession within the Civil Service. A deep expert respected on the international stage, he provides overall strategic and operational direction for the UK Government’s trade policy and the pipeline of Free Trade Agreements. The agenda is fast paced and challenging, with very close interest from No.10 and the Cabinet Office.

You will develop and maintain positive and effective relationships with a range of internal and external stakeholders, including ministerial private offices, DG offices and Whitehall, to ensure you are well-informed on cross-departmental business to and spot risks and opportunities.

Private Office roles require you to work some unsocial hours - including weekends - when required. For this, a Private Office Allowance is payable to the successful applicant while in post.

There is no single Private Office ‘type’ - most important is a positive attitude, confidence and the ability to build great relationships with senior stakeholders. If that sounds like you, we would love to hear from you.

**Job description**:
Within private office, each Private Secretary independently manages a portfolio of work, being responsible for working with officials and advising their principal in that area.

In the Permanent Secretary’s office, portfolios are currently being reassessed in light of the recent MOG, but you can expect to cover an exciting and busy portfolio in either Exports or Market Frameworks.

In the Second Permanent Secretary’s office, you can expect to cover an exciting and challenging portfolio covering areas including the live trade negotiations and our multilateral priorities within the WTO.

Responsibilities include:

- Delivering an excellent service in a high-pressure environment by organising their day and drafting excellent quality readouts of meetings.
- Keeping the Permanent Secretary / Second Permanent Secretary well-informed and sighted of DIT’s work and make sure their views are fed back into the Department.
- Leading on specific portfolio areas, provide high quality advice and recommendations to the Permanent Secretary / Second Permanent Secretary and wider leadership team, including on sensitive and complex policy and personnel issues.
- Reviewing briefings and submissions on behalf of the Permanent Secretary / Second Permanent Secretary, acting as a final layer of quality assurance, and subsequently providing feedback to teams on their preferences and views to build capability.
- Developing and maintaining strong relationships with colleagues within DIT, including those in Private Offices, and across Whitehall.
- Working as a collaborative member of the Private Office, supporting colleagues and promoting a positive team culture.

**Hybrid working**

The role will be based in London.

Please be aware that this role can only be worked from within the UK and not overs



  • London, United Kingdom Office of the Secretary of State for Wales Full time

    **Details**: **Reference number**: - 328985**Salary**: - £58,847 - £66,670- G7 Private Secretary Allowance of £8,271- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7- MoJ Grade 7**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Communications / Marketing - Secretarial -...


  • London, United Kingdom Department for Business and Trade Full time

    **Details**: **Reference number**: - 325254**Salary**: - £53,560 - £63,481- - A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7**Contract type**: - Permanent**Business area**: - Strategy and Investment**Type of role**: - Communications / Marketing - Governance - International Trade - Operational Delivery -...

  • Private Secretary

    2 months ago


    London, United Kingdom Department for Energy Security & Net Zero Full time

    **Details**: **Reference number**: - 347689**Salary**: - £34,410 - £37,260- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - DESNZ - Energy Markets and Supply - Policy, Strategy & Private Office**Type of role**: - Operational Delivery -...


  • London, United Kingdom Department for Business and Trade Full time

    **Details**: **Reference number**: - 302018**Salary**: - £73,000 - £83,000- + Private Office Allowance of £7,500- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - SCS Pay Band 1**Contract type**: - Permanent**Business area**: - DBT - SI: Ministerial Strategy**Type of role**: - International Trade - Senior...


  • London, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 278537**Salary**: - £55,149 - £65,950**Job grade**: - Grade 7**Contract type**: - Permanent**Business area**: - DWP - Private Office**Type of role**: - Administration / Corporate Support - Policy**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: -...


  • London, United Kingdom The London Clinic Full time

    **We have an exciting opportunity for a Medical Secretary to join the team at The London Clinic. This role is a based in The London Clinic Consulting Rooms and we are offering a competitive salary plus a fantastic array of benefits.** Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with state-of-the-art facilities...


  • London, United Kingdom The London Clinic Full time

    **We have an exciting opportunity for a Medical Secretary to join the team at The London Clinic. This role is a based in The London Clinic Consulting Rooms and we are offering a competitive salary plus a fantastic array of benefits.** Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with state-of-the-art facilities...


  • London, United Kingdom Morgan Spencer Full time

    **Private Litigation Secretary** **£ 37000** **City of London** **THE COMPANY: Our client is a leading UK Law firm, who are seeking a Private Litigation Secretary to join their London office, on a permanent basis.** **THE ROLE**: - **Supporting Partners and Solicitors with secretarial and administrative tasks**: - **Monthly billing**: - **File...


  • London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....


  • London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....

  • Private Secretary

    3 weeks ago


    London, United Kingdom Office of the Children's Commissioner Full time

    **Details**: **Reference number**: - 261479**Salary**: - £41,435 - £63,601**Job grade**: - Senior Executive Officer - Grade 7**Contract type**: - Permanent - Fixed Term**Length of employment**: - 12-24 months**Business area**: - Private Office, Policy**Type of role**: - Administration / Corporate Support - Business Management and Improvement -...


  • London, United Kingdom Department for Business, Energy & Industrial Strategy Full time

    **Details**: **Reference number**: - 259611**Salary**: - £34,410 - £37,260- Successful applicants will be eligible for an 18% Private Office Uplift**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - BEIS - Corporate Services - Policy, Strategy and Private Office**Type of role**: - Administration / Corporate...


  • London, United Kingdom Ministry of Justice Full time

    Salary 1 - £58,847 - £66,670 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - London City/Town 1 - London Building/Site 1 - WALES OFFICE LONDON, SW1A 2NP Grade 1 - Grade 7 Organisation Grade for MoJ 1 - Grade 7 Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Administration / Corporate Support,...


  • London, United Kingdom Building Digital UK (BDUK) Full time

    **Details**: **Reference number**: - 287199**Salary**: - £35,038 - £39,587**Job grade**: - Higher Executive Officer - Senior Executive Officer- B**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share**Number of jobs available**: - 1Contents Location About...


  • London, United Kingdom US Lawsupport Full time

    We are seeking an experienced private client legal secretary to work for a fantastic law firm based near Blackfriars. For this position we are seeking someone with previous private client legal secretarial experience and ideally some family law knowledge. This position will be providing PA / legal secretary support to a team of Private Client and Family...


  • London, United Kingdom Building Digital UK (BDUK) Full time

    **Details**: **Reference number**: - 305227**Salary**: - £35,038 - £39,587- Band B : London £35,038 - £39,587. For internal civil servants, location allowances and other allowances do not automatically transfer when you move to BDUK.- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer - Senior...


  • London, United Kingdom HM Treasury Full time

    **Details**: **Reference number**: - 301925**Salary**: - £73,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - SCS Pay Band 1**Contract type**: - Permanent**Business area**: - HMT - Ministerial and Communications**Type of role**: - Senior leadership**Working pattern**: - Flexible working, Full-time,...


  • London, United Kingdom Birchrose Associates Full time

    A Legal 500, leading law firm are seeking a Legal Secretary to support various departments in their London office. The successful Legal Secretary will provide secretarial and administrative support to a range of Fee Earners, mainly in their Property department. This role will cover absences, holiday, and overflow of work from all departments. Taking...


  • London, United Kingdom Birchrose Associates Full time

    A Legal 500, leading law firm are seeking a Legal Secretary to support various departments in their London office. The successful Legal Secretary will provide secretarial and administrative support to a range of Fee Earners, mainly in their Property department. This role will cover absences, holiday, and overflow of work from all departments. Taking...


  • London, United Kingdom Birchrose Associates Full time

    A Legal 500, leading law firm are seeking a Legal Secretary to support various departments in their London office. The successful Legal Secretary will provide secretarial and administrative support to a range of Fee Earners, mainly in their Property department. This role will cover absences, holiday, and overflow of work from all departments. Taking...