Accounts Assistant

3 weeks ago


Cardiff, United Kingdom Green Willow Funerals Full time

Exciting opportunity to work within an excellent finance department. Working in collaboration with existing Management Accountant and full time Accounts Assistant.

**Key Role and Responsibilities**
- Receives client calls in respect of card payments for disbursements, invoices and debtor balances. Recording these receipts on the Paying-in spreadsheet accordingly.
- Verifying Card Receipts to ensure all funds are received in a timely fashion. Chase up and sort out any queries to a satisfactory end. Match and reconcile Evo Card Invoices / Statements and investigate and resolve any queries.
- Raises all sales invoices daily & timely from the information provided by Funeral Directors in line with Company procedures, also ensuring the purchase costs have been processed and paid on time. Additionally all ad-hoc invoices to be raised for Police call outs and supplementary calls. Reconciliation to the weekly funeral work lists to ensure all sales have been processed.
- Maintain strict debt control measures ensuring customer sales ledger accounts are constantly cleansed and reconciled and overdue debts are appropriately managed, recording notes to evidence discussions and correspondence. Holding weekly meetings with the management accountant to discuss the debtor ledger and taking action as required to irradicate bad debts.
- Process purchase invoices daily, these are segregated into two groups - Client related and Overhead.
- Client related must be recorded on the relevant Client’s 365 spreadsheet and entered onto Xero.
- Overhead invoices to be coded and entered onto the accounting system. Purchase Ledger Statements to be reconciled on receipt and chase suppliers who do not provide these.
- Ensure that all purchase invoices are approved in line with the company’s delegated authority procedures.
- Raise Purchase Invoices for suppliers that do not issue their own invoices and enter onto Xero.
- Raise cheque payments as requested ensuring a request form and documents are attached to cheques for the signatory to sign off according to mandate. Complete the Client 365 spreadsheet if required and enter payment on Xero.
- Control all aspects of Petty Cash to include month end reconciliations.
- Assist with the weekly supplier payment runs - collate list and documents ready for payment by the Management Accountant.
- Assists the management accountant with all month end duties and year end files and audit.
- Update First Calls log with Finance related entries.
- Management of logs in relation to cheque books/ paying in books and receipt books.
- This is not an exhaustive list and flexibility to perform other duties as required will be essential.

**Skills and Experience**
- Minimum of 3 years working in an Accounts Department
- Accountancy related qualification preferred
- Experience working with accounting packages and Microsoft packages such as Word, Excel etc
- Must be accurate and have strong attention to detail
- Must assist Management Accountant and full time Accounts Assistant to ensure deadlines and targets are met.
- Able to communicate effectively externally and internally
- Team player
- Able to deal with Customers and Suppliers in a sympathetic manner whilst achieving company standards and requirements
- Not afraid to raise any issues or question systems etc
- Positive and Can-do attitude
- Continually aim to improve procedures, systems etc
- Must be able to work in a busy and noisy office and demonstrate the ability to “switch-off” and complete own tasks effectively.

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

Pay: £12,688.00 per year

**Benefits**:

- Company pension
- Sick pay
- Wellness programme

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- CARDIFF: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 3 years (required)

Work Location: One location

Application deadline: 06/02/2023
Reference ID: PTAA


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