Administration/finance Assistant

2 weeks ago


Ledbury, United Kingdom Vincent Wildlife Trust Full time

To assist the Operations Manager and Finance team in ensuring the smooth running of the Bronsil office and the wider VWT organisation. This is an interesting, varied role, which involves supporting the VWT team in the areas described below:
**General Admin**
- Deal with incoming & outgoing mail and parcel deliveries.
- Research quotes for supplies and services as directed.
- Maintain stocks of stationery and other office supplies, purchasing as required.
- Provide meetings and events support, including organising catering, booking accommodation and making travel arrangements for staff and Trustees.
- Support appeals administration, including responding to donors.

**Health & Safety**
- Monthly fire and quarterly wiring inspections.
- Monitor and replenish first aid kits and supplies as required.

**Vehicle Management**
- Carry out vehicle checks on VWT pool vehicles and assist with the organisation of vehicle servicing & MOT.
- Car maintenance administration.

**HR**
- General administrative tasks including digitising documents, supporting recruitment and HR record keeping, booking of training courses
- Maintain staff Movements sheet, liaising with staff for details.

**I.T.**
- Liaise with our I.T. support provider as directed regarding hardware or software issues
- Maintain inventory of VWT equipment. Monitor the loan and return of equipment.

**Finance**
- Assist with accounts data entry, processing invoices, payment of suppliers and purchasing.
- Assist with processing staff, Trustee and volunteer expenses claims.
- Collation of information in support of grant funder reporting and claims.

**Bronsil HQ facilities**
- General housekeeping tasks; keeping storage areas tidy.
- Liaise with VWT landlord as directed regarding repairs, servicing and maintenance; liaise with suppliers including cleaners, utilities, waste disposal & recycling providers.

**Job Types**: Part-time, Permanent

**Salary**: Up to £23,920.00 per year

Expected hours: 30 per week

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 29/02/2024
Reference ID: VWT-Admin Finance Asst


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