Administrative Assistant

2 weeks ago


Ledbury, United Kingdom Vincent Wildlife Trust Full time
To assist the Operations Manager in ensuring the smooth running of the Bronsil office and the wider VWT organisation.

This is an interesting, varied role, which involves supporting the VWT team in the areas described below:

General Admin

  • Deal with incoming & outgoing mail and parcel deliveries.
  • Research quotes for supplies and services as directed.
  • Maintain stocks of stationery and other office supplies, purchasing as required.
  • Provide meetings and events support, including organising catering, booking accommodation and making travel arrangements for staff and Trustees.
  • Support appeals administration, including responding to donors.

Health & Safety

  • Monthly fire and quarterly wiring inspections.
  • Monitor and replenish first aid kits and supplies as required.

Vehicle Management

  • Carry out vehicle checks on VWT pool vehicles and assist with the organisation of vehicle servicing & MOT.
  • Car maintenance administration.

HR

  • General administrative tasks including digitising documents, supporting recruitment and HR record keeping, booking of training courses
  • Maintain staff Movements sheet, liaising with staff for details.

I.T.

  • Liaise with our I.T. support provider as directed regarding hardware or software issues
  • Maintain inventory of VWT equipment. Monitor the loan and return of equipment.

Bronsil HQ facilities

  • General housekeeping tasks; keeping storage areas tidy.
  • Liaise with VWT landlord as directed regarding repairs, servicing and maintenance; liaise with suppliers including cleaners, utilities, waste disposal & recycling providers.

Job Type:
Part-time

Part-time hours: 15 per week

Salary:
£21,600.00 per year

Benefits:

  • Company pension
  • Flexitime
  • Free parking
  • Health & wellbeing programme
  • Life insurance

Schedule:

  • Flexitime
  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Ledbury, HR8 1EP: reliably commute or plan to relocate before starting work (required)

Education:

  • A-Level or equivalent (required)

Experience:

- customer service: 1 year (preferred)

  • Administrative experience: 1 year (required)

Language:

  • English (required)

Licence/Certification:

  • Driving Licence (required)

Work Location:
In person

Application deadline: 28/06/2023

Reference ID:
VWT-Admin Asst

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