Office Administrator
7 months ago
Our client is looking to appoint an Office Administrator on a full time basis in Dingwall. We are seeking a highly motivated and dedicated individual who will have the opportunity to gain valuable experience and further develop administrative skills within a dynamic and fast-paced professional environment. You will provide essential support to the office team and contribute to the smooth functioning of the business.
- Act as relief receptionist when needed.
- Document Management: Assist with organising and maintaining legal documents, ensuring proper filling, scanning, and supporting with post and mailing.
- Client Support: Provide exceptional customer service to clients, answering inquiries and directing them to the appropriate departments.
- Data Entry and Reporting: Accurately enter and update client information, case details and other data into the firm’s case management system.
- Office Operations: Support day-to-day operations and maintaining office equipment and supplies.
- Meeting and scheduling: Assist in organising and scheduling meetings, maintaining, and managing diaries.
- Confidentially and compliance: Maintain strict confidentiality of sensitive client information and adhere to the firms’ policies and procedures, ensuring compliance with legal and ethical standards.
- Training and development: Participate actively in training programs and professional development opportunities to enhance your skills and knowledge.
**Person Specification**
- Strong organisation and time management skills with the ability to prioritise tasks and meet deadlines in a fast paced environment.
- Excellent written and verbal communication skills being able to effectively communicate with a wide range of customers, clients, colleagues, and Partners.
- Ability to understand and follow procedures.
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle multiple tasks simultaneously and adapt to changing priorities.
- Strong interpersonal skills and the ability to work as part of a team.
- Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Proactive problem solving skills and the ability to exercise sound judgement.
- A positive attitude with a willingness to learn and contribute to the success of the firm.
- Ability to work independently and take initiative when required.
**Personal Attributes**
- Presentable appearance.
- Enthusiastic, flexible, and adaptable.
- Can collaborate effectively with others.
- Willing to commit to training and development.
- Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. _
**Job Types**: Full-time, Permanent
**Salary**: £21,500.00-£22,500.00 per year
Schedule:
- Monday to Friday
**Experience**:
- Administration: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
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