HR Administrator

5 days ago

Bristol, United Kingdom Page Personnel Full time

A hybrid position within a professional and friendly environment
- Exposure to generalist HR duties

**About Our Client**:
Since being founded in 1974, our client became experts in the maintenance of fire safety systems in the UK working predominantly within the food retail sector. Their most valued endorsement stems from when they installed a fire alarm system in a London retail store in 1974 and have maintained the fire alarm systems across the full retail store's estate with circa 1500 sites ever since. With a headcount of under 100 across their sites, our client values their employees and take pride in the strong relationships built within the business.

The HR administrator supports managers to drive continuous improvement in the compliance and recording of HR processes throughout the business. You will handle a wide range of administrative tasks and be able work on multiple projects at once, from onboarding new employees to supporting the payroll function ensuring employees are paid correctly.This is an essential role to:* be forward thinking and innovative in shaping the HR reporting process
- ensure the business operates legally through the employee life cycle
- support the integration of HR functions for future acquisitionsThere will be indirect relationships with the external HR consultants and the group HR team in France.Due to the size of the business at present, there will be a requirement to also support the Managing Director with some ad hoc administration tasks.

Forms and maintains employee records to ensure they are up to date and compliant with legislation and HR policies.
- Updates HR Systems and trackers internally, such as absence, maternity leave, and length of service.
- Owns the recruitment process:

- Develops Attraction and Recruitment processes to keep the business competitive
- Builds and maintains relationships with internal and external partners to ensure we are spoilt for choice. Including Early Career advisors/Schools, Recruitment Agencies and HR departments
- Arranges Recruitment events and careers events - owns the calendar to ensure grow the business brand as an employer.
- Coordinates and supports the interview process such as feeding back outcomes in a timely manner.
- Prepares and amends HR documents, i.e., employment contracts and pay review letters.
- Supports the HR manager with succession planning and talent development.
- Co-ordinates and supports a first-class welcome to the business/induction for new starters, including new starter packs, ensures completion & processing of documents and works collaboratively to ensure tools to do the job are available.
- Compiles Newsletters and arranges team events to improve the employee experience.
- Reports regularly on HR metrics, such as absence and labour turnover.
- Assists the External payroll team by preparing branch timesheets for approval prior to sending to payroll for action.
- Provides the department with relevant employee information, i.e., holiday and sick days taken.
- Prompts managers to carry out return to work meetings, review employees on probation, employees on performance improvement plans etc.
- Helping with various arrangements internally, from travel to processing expenses.
- Apprenticeships - liaise with training providers, apprentices and mentors to ensure deadlines are met and successful completion of cohorts.
- Takes notes and facilitates meetings.
- Co-ordinates and supports employees leaving the business, ensuring the checklist has been completed and there is a smooth exit from the business.
- Provides expert knowledge of the HR Policies to support managers to make informed decisions.

**The Successful Applicant**:
ESSENTIAL SKILLS* Previous HR administrative experience is essential
- Discrete and Highly Confidential
- Organised and able to prioritise effectively
- Accurate, methodical and detail conscious
- Ability to work under pressure and meet deadlines
- Excellent communication skills, especially active listening and simplification of messages.
- Demonstrates empathy, patience, and resilience
- Computer literate with programmes such as Microsoft Teams, word, excel, etcDESIRED EXPERIENCEExperience of HR Information Systems

Good basic understanding of employment lawPERSONAL ATTRIBUTESYou will always be expected to fully support the company's vision and values

Problem solving approach

Positive helpful attitude

Organisational skills

Approachable

Attention to detail with a 'right first time' approach to reporting

Enthusiasm to find a better way of working supporting a culture of continuous improvement

Coach and adviser to colleagues to embrace changes and improve processes

May be required to travel to other UK and European sites on a business needs basis

**What's on Offer**:
On site parking

NEST Pension scheme

Cycle to work scheme

Tech scheme

Emplyee assistance programme

Life assurance scheme

20 days holiday 8 bank holidays

Flexible working

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