Finance Assistant

7 months ago

Inverness, United Kingdom Castle View Personnel Full time

Our client is looking to appoint an experienced Finance Officer on a temporary basis, initially for 1-3 months. This is a full time role, Monday - Friday (35 hours per week) and is office based in Inverness.

The purpose of the role is to assist the Finance Team in accurate processing, reviewing and reporting all financial transactions to provide real time information. As part of a flexible team you will be required to work in any of the following areas: Accounts Payable & Receivable, Finance Reporting, Fee Processing, Payroll. The post holder must have a good knowledge of Financial Regulations/Policies & Procedures and specific duties will include:
**Accounts Payable & Receivable**
- Administer nominal ledger transactions through the financial systems.
- Importing data from other Finance systems into the main Accounting System.
- Execute Creditor payments on a weekly, fortnightly or monthly basis.
- Processing BACS payment files via BACS Software Systems ensuring adherence to Financial Procedures and timescales.
- Generate weekly Internet Banking Payments.
- Process Credit Card Payments for Approved Credit Card Holders.
- Process card and cash payments.
- Securely prepare daily cash income from all departments for banking collection and then accurately record within the Finance System.
- Assist with the Debt Management Process.

**Finance Reporting and Other Duties**
- Prepare, review and distribute various reports to budget holders and other stakeholders.
- Update cash reporting to enable monthly returns to be completed within the specified deadlines.
- Provide an effective and responsive customer service, providing guidance, support and accurate information to ensure compliance with Financial Policies/Procedures/Legislation and assist with all queries.
- Ensuring all documentation is filed promptly and systemically as per the document management arrangements of the department.
- Support the Finance Leads at the financial year end to provide/update the relevant information to help with the preparation of the Statutory Annual Accounts.
- Assist with Internal and External Audit requests and the implementation of Auditors recommendations.
- Perform regular reconciliations of the Finance systems/Bank Accounts to ensure transactions are recorded accurately. Investigate any discrepancies and initiate the necessary corrections.
- Maintain a system of checks over the accuracy of processing.
- Attend meetings as requested.
- Contribute to enhancing the effectiveness and efficiency of the Finance Team provided by identifying and recommending improvements to Finance procedures and processes.

**Payroll**
- Assist the Payroll Team Leader with calculations, inputting, processing and verification of data, to ensure compliance with Finance Policies/Procedures and current legislation.
- Successfully learn the Payroll Systems to be able to perform duties with mínimal support and to efficiently answer payroll queries from staff members.
- Liaise with HR Department & Senior Members of staff to ensure accurate information is passed to the Finance Team and clarify and resolve any discrepancies.
- Assist the Payroll Team Leader with Statutory Returns as required.
- Continually learn and develop Payroll skills and technical knowledge by keeping up to date with changes to legislation, tax and pension contribution rates and software developments.
- Support the Payroll Team Leader with HMRC & Pension Year End Return and Enrolments.
- Support the Payroll Team Leader with implementing Annual Pay Awards and Increments.

**Fees**
- Process Fees, ensuring fees are invoiced accurately and on time.
- Receipt information as required to ensure invoices are raised accurately.
- Person Specification
- Strong IT skills including accounting software and Microsoft Office especially Excel, Word and Outlook.
- Ability to work to deadlines while ensuring that all work is of a professional standard.
- Accounting qualification (Eg AAT/HND/HNC) or experienced in working in an accounting/payroll environment.
- Excellent systematic and organised approach to plan, prioritise and manage a high and variable workload to adapt to the needs of the organization.
- Experience in processing all accounting transactions with an understanding of Debits and Credits.
- Experience in cash handling and/or banking.
- Experience of Payroll processing preferred.
- Meticulous approach to work and evidence of attention to detail.

**Personal Qualities**
- Excellent written and verbal communication skills and the ability to present data appropriately for the relevant stakeholders.
- Ability to work well either independently or part of a wider team.
- Positive attitude to work.
- Ability to work on own initiative.
- Strong Customer Service skills with a drive and determination to deliver results.
- The nature of the role will require the post holder to keep up to date on developments, and the post holder will be encouraged (and supported) to participate in agreed CPD activi

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