Document Controller

3 weeks ago

Plymouth, United Kingdom Qiagen Full time

**About the role**
Our work matters to millions. It will matter to you too. Join our **Balfour Beatty Kilpatrick** team as a **Document Controlle**r and you’ll be a big part of fascinating, complex, varied and meaningful work.

**Role Purpose**

**What you'll be doing**
As a **Document Controller **you will have the following accountabilities:

- Manage and maintain confidential records and Protectively Marked Material
- Execute on workflows/transmittal processes
- Manage the control of Internal and External registers, to ensure they both align
- Create templates and file all relevant documentation, SharePoint and other platforms
- Distribute information with correct configuration management and version control
- Seek continuous improvement on current systems and processes
- Ensure timeous information is provided to the Senior Document Controller (where applicable)
- Provide feedback on any documentation issues that impact on the wider project
- Ensure a relentless focus on Zero Harm and contribute toward observation and other KPIs
- Liaise with project teams to ensure they have a full understanding of document control
- Provide training as required such that documentation control requirements are met
- Ensure that the project team are notified of all potential opportunities and risks
- Support in review of supply chain specialists
- Support in compilation, control, and submission of H&S file/Quality Handover information
- Help to identify opportunities for improvement
- Check and review formatting of documentation
- Provide information for various project KPIs
- Support in scheduling obligations with timeous document submissions
- Execute contractual requirements in relation to document control as noted by senior personnel
- Ensure accurate control of digital information from pre-construction through to archiving
- Manage business archiving such that all documentation is stored efficiently and can be accessed and referenced at all times

**Who we're looking for**
The following qualities/experience are essential:

- Holds UK Security Clearance
- Proficient in IT systems used in documentation control
- Experience of document control
- Basic understanding of BIM and digital tools
- An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business
- Able to communicate effectively both verbal and written with all levels of the organisation
- Good interpersonal skills that enable working relationships to be developed at all levels across the business and be able to negotiate and influence

The following qualities/experience are desirable:

- Experience of working on a variety of project types
- Proficient on O365
- Holds a current driving license

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us**
Balfour Beatty Kilpatrick (BBK) is a market leading mechanical, electrical, plumbing (MEP) and mechanical, electrical and instrumentation (ME&I) solutions provider with over 100 years of engineering expertise.

We design, install and maintain the systems that make building infrastructure work. Emphasising environmentally efficient technologies, digital construction and offsite manufacturing, our experienced teams deliver high quality solutions across the following sectors: Aviation, Buildings, Civils, Defence, Energy and New Build Nuclear.

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence

Job Reference: BBUK05631

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