Compliance and Records Assistant

1 month ago


Ipswich, United Kingdom Prettys Solicitors LLP Full time

Are you a diligent Compliance or Records Assistant with a passion for following process and ensuring day-to-day compliance tasks are completed? We have an exciting opportunity to support the Internal Compliance Manager to monitor and improve the completion of compliance tasks across all departments at our expanding law firm.

In this permanent, full time position you will also be the main point of contact for the Firm in respect of records management. So we are looking for someone who can take responsibility for the accurate tracking and storage of the Firm’s client files and information.

**Key Responsibilities**
- Provide day to day support to the Internal Compliance Manager to ensure all fee earners across the Firm complete compliance tasks within the identified time periods, including monitoring and reporting on the same.
- Day to day management of time recording by fee earners.
- Working with the Internal Compliance Manager and Finance Team to provide timely reports as needed.
- Updating the case management system records dashboard once file opening is complete and updating the able to act when appropriate ID has been obtained.
- Review unassigned time across all departments and work with fee earners to reduce the amount of unassigned time remaining unallocated.
- Ensure files are identified for closure in a timely manner working with admin support to ensure closures are progressed.
- Overseeing the Records function of the business to include housekeeping, file opening, file closing, file destruction, returns, deeds and document storage.
- To act as the Firm’s central point of organisation for documents to and from Restore.
- Assist the Internal Compliance Manager with improving procedures where agreed and deemed necessary.
- Work flexibly as required.

**What we Offer**

Hours of work are 9:00 am to 5:00 pm, Monday to Friday.

A competitive, salary based on experience.

Company benefits including, a modern office environment, 25 days holiday per year on start, pension, life assurance and a medical cashback plan.
- Privacy Policy Information - a copy of our Privacy Information Notice can be found on the Prettys website under ‘About Prettys’ and ‘Privacy Policy’._

**Benefits**:

- Casual dress
- Company pension
- Health & wellbeing programme
- Life insurance
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person



  • Ipswich, United Kingdom Birketts Full time

    The firm Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal...


  • Ipswich, United Kingdom Hays Construction and Property Full time

    Compliance & Building Safety ManagerThe organisation: The council oversees various services, including housing, planning, and community initiatives. It plays a crucial role in maintaining the well-being and quality of life for residents in the Ipswich area. The organisation has a real family feel to it with real care for every individual they work with.The...


  • Ipswich, United Kingdom Hays Construction and Property Full time

    Compliance & Building Safety Manager The organisation: The council oversees various services, including housing, planning, and community initiatives. It plays a crucial role in maintaining the well-being and quality of life for residents in the Ipswich area. The organisation has a real family feel to it with real care for every individual they work with. The...


  • Ipswich, United Kingdom TIME Appointments Ltd Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...

  • Compliance Executive

    4 weeks ago


    Ipswich, United Kingdom Time Appointments Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...


  • Ipswich, United Kingdom Opus Perm Full time

    We are working with an award winning business in Ipswich who are going from strength to strength and require a compliance executive to join their team. We know that every job advert says that - but this client really is exceptional and well known in their field and you will not be disapointed! This role's key focus is to deliver expert compliance...


  • Ipswich, United Kingdom TIME Appointments Ltd Full time

    Our client is looking for a Compliance Executive in the financial services industry, to deliver expert compliance advice and monitoring services to the firm. This will help maintain compliance with existing and new requirements, regulations and standards.The client is looking for someone with compliance experience within a financial services...

  • Recruitment Assistant

    1 month ago


    Ipswich, United Kingdom Premier Education - Suffolk, Essex and Kent Full time

    **Recruitment Assistant** 15-20 hours per week Flexible Working Hours £11,960 - £12,480 per annum **Job Overview**: **Key Responsibilities**: - Coordination and Scheduling:_ - Manage Application Tracking System_ - Generate reports and analytics to track recruitment metrics. - Ensure data accuracy and compliance with privacy regulations. -...

  • IT Administration

    4 weeks ago


    Ipswich, United Kingdom Atkinson Moss Full time

    A brilliant opportunity for an experience Technical Compliance Officer to join a top 50 UK law firm has arisen in either; Norfolk, Suffolk, Cambridgeshire, Essex or Kent (inter-office travel required). This role is integral to the operation of the wider IT Team, ensuring that the high standards that are set are continuously met, documented, maintained,...


  • Ipswich, Suffolk, United Kingdom Eden Brown Full time

    Large local authority in the Suffolk area are looking for a compliance and building safety manager to join their expanding housing assets team. Purpose of the role: To be responsible for ensuring and reporting on compliance within UK Compliance Standards across all the Council's housing stock. To work with other M&C teams, Service Areas and Stakeholders to...


  • Ipswich, United Kingdom Babergh District Council and Mid Suffolk District Council Full time

    **Babergh and Mid Suffolk District Councils - Stowmarket, Suffolk IP14 5AT**: - **£54,850 - £61,931 plus market forces supplement per annum, plus benefits**: - **Full Time, 37 hours per week**: - **Permanent**: - **Hybrid working, 2 days a week in Stowmarket and/or Great Wenham** Two ambitious councils. One shared vision. Join us as Head of...


  • Ipswich, United Kingdom Link Fund Solutions Full time

    **Overview** The objective of compliance monitoring is to: - Provide an effective mechanism through which to monitor adherence to policies and procedures and to the letter and spirit of the legislative and regulatory obligations imposed on BCM Global - Provide assurance to the Board that BCMGlobal is compliant with its legal and regulatory obligations. -...


  • Ipswich, United Kingdom Swanton Care and Community Full time

    **Do you have previous experience within a fast paced administration role with dynamic responsibilities?** We have an exciting opportunity for a Administration Assistant to join the Swanton team based in Ipswich who will provide an efficient and effective customer focused service and administrative support within Swanton’s operating region. **Job title:...


  • Ipswich, United Kingdom Hays Full time

    Compliance and Building Safety Manager Compliance & Building Safety ManagerThe organisation: The council oversees various services, including housing, planning, and community initiatives. It plays a crucial role in maintaining the well-being and quality of life for residents in the Ipswich area. The organisation has a real family feel to it with real care...


  • Ipswich, United Kingdom HAYS Full time

    Compliance and Building Safety Manager Compliance & Building Safety ManagerThe organisation: The council oversees various services, including housing, planning, and community initiatives. It plays a crucial role in maintaining the well-being and quality of life for residents in the Ipswich area. The organisation has a real family feel to it with real care...


  • Ipswich, United Kingdom OCS Group Full time

    Role Overview Reporting to the Head of Procurement Transformation, the Procurement Compliance Manager will be focused on compliance assurance, and contract and risk management within OCS UK & Ireland. Working closely with the procurement category team, procurement performance manager and other key stakeholders, the Procurement Compliance Manager will be...


  • Ipswich, Suffolk, United Kingdom Time Appointments Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...

  • Compliance Executive

    3 weeks ago


    Ipswich, Suffolk, United Kingdom Time Appointments Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...


  • Ipswich, Suffolk, United Kingdom Time Appointments Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...


  • Ipswich, Suffolk, United Kingdom Time Appointments Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...