Legal Secretary

3 weeks ago

Newcastle upon Tyne, United Kingdom Hobbs Legal Recruitment Full time

We are working closely alongside a highly reputable law firm based in Newcastle in their search for a Legal Secretary.

The purpose of this role is to provide secretarial support the fee earners in the Housing department in the provision of a wide range of legal services.

**Key Responsibilities**:

- Organising and prioritising workloads on an ongoing basis, in conjunction with fee earners
- Maintaining the fee earner diary / being aware of fee earner day-to-day commitments
- Preparing inward and outward correspondence
- Alerting, and agreeing with fee earner's, any changes in circumstance and priority with regard to workload
- Opening and closing files and general matter maintenance
- Liaising with clients and taking instructions under the supervision of and as directed by fee earners
- Preparing, submitting and downloading property searches
- Preparing, amending and finalising legal documents and reports as directed by fee earners
- Preparing and collating Engrossments (both in hard copy and PDF format) marking them up for execution and all preparations for completion
- Preparing and submitting Stamp Duty Land Tax forms using the SDLT website
- Interface with Land Registry
- Producing / assisting in the completion of monthly bills
- E-filing of all documents and correspondence
- Use precedents as directed and delegated by fee earners to prepare and draft documents as directed
- Liaising with the Housing Department Administrator in facilitating / organising room bookings, accommodation and travel tickets.
- Files to be opened in a timely manner ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules and the firm's protocols and policies.

**Skills**
- You will need over 3 years hosuing or conveyancing experience
- This role requires an organised individual with strong attention to detail and a positive, 'can do' attitude
- Strong competence in all Microsoft Packages to an advanced level
- Strong experience and proficiency in Searches, Land Registry and Stamp Duty Land Tax interfaces
- Excellent IT skills, with competence in document management systems
- Proficiency in document preparation, including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages
- Self-motivated and able to work on own initiative
- Excellent organisational skills
- Excellent communication and interpersonal skills
- An ability to prioritise and meet deadlines
- Pleasant and efficient telephone manner

**Employee Benefits**:

- 25 days annual leave - rising with service
- Cycle 2 Work Scheme.
- Technology Purchase Scheme.
- Subsidised city centre parking / Annual travel tickets.
- Life Assurance and Critical Illness cover.
- Company Sick Pay Scheme after successful completion of probation.
- Access to 24 hour Employee Assistance Programme.
- Workplace pension offering up to 6% matched contributions.
- Hybrid working arrangements.
- Employee Referral Scheme.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£26,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Legal Secretary: 3 years (preferred)

Work Location: In person

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