Gms Administration Assistant, Gms Band A

5 months ago


Gloucester, United Kingdom Gloucestershire Managed Services Full time

PLAN AND ORGANISATION - To arrange meetings, take minutes and notes, update action trackers and coordinate actions by chasing and reminders to key stakeholders. The post holder should take the initiative by following up on action to gain an early resolution. - Plan absence meeting, prepare information including letters, and time lines and record actions taken, coordinate occupational health requests and reports, file ready for can meetings COMMUNICATION AND WORKING RELATIONSHIPS - Engaging positively and effectively with colleagues across the corporate and operational areas of the organisation. - Ensuring an appropriate and effective information flow between the Board, Committees and Groups.
- Developing and maintaining effective working relationships with all levels of staff across the organisation. EFFORT, SKILLS AND WORKING CONDITIONS Physical skills Use of Visual Display Unit (VDU) on a daily basis (Workstation assessments undertaken), may be sitting at a desk all day Physical effort The post holder may be sat at a computer or in meetings for prolonged periods of time. This is already likely to require frequent travel between sites. Mental effort Concentration required for writing reports, attending meetings, business planning Emotional effort Exposure due to staff and stakeholder management Dealing with sensitive and confidential information Working conditions The work pattern may be unpredictable due to interruptions.

High levels of concentration are also required when completing payroll information. Priorities can change during the day. Person Specification Essential - English GCSE level C - Maths GCSE level C - NVQ level 3 and competence-based qualifications in business and administration working towards Level 4 - Experience of dealing with people, to maintain a high level of customer care - Organisational Skills - Able to use Microsoft office package - Excellent communication skills (written & verbal) - Displays an organised approach to work - Be able to work as part of a team for GMS and as part of a wider team working with others



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