Team Administrator

2 weeks ago


Bolton, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

The Team Administrator will provide a full and comprehensive administration service for multiple managers / clinicians (minimum of 3) within the Directorate Management Team, ensuring a well organised and effective service.

You will ensure each of your allocated managers / clinicians are well organised and are in receipt of all relevant tools required for the effective running of the service.

In order to meet the needs of the Trust services, you will be required to work flexible in times of absence and sickness to provide consistence secretarial cover to managers and you may be required from time to time to work outside of your normal area of work and hours. The Trust reserves the right to change your normal area of work to any other location within the Trust.

To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers / clinicians.

To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, training and supervision etc.

To develop and maintain appropriate bring forward systems for progress chasing, outstanding enquiries, comments and actions and be pro-active in utilising these systems and forward plan agenda items, supporting papers for minutes, training etc.

To ensure appropriate paper based and electronic filing systems are in place and ensure regular maintenance, in line with local and national legislation.

To ensure appropriate levels of stationery are available for the management team.

Identify and report any issues relating to Estates and Facilities using relevant systems.

To design, create, prepare and produce a range of complex documents from various sources and to specified deadlines, including all aspect of Microsoft Office i.e. Powerpoint, Excel, Word etc.

To assist in the preparation of reports and the monitoring of action plans for specific projects.

Identify and report any IT related issues using the relevant systems.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users

Please see attached job description and person specification for full outline of roles and responsibilities.

Staff benefits

Pay Enhancements - 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.

27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years

Excellent pension

Cycle to work scheme

Salary sacrifice car scheme

Wellbeing programme

Blue Light Card Discounts


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