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Operations/office Administrator

7 months ago

Alton, United Kingdom SELBORNE BIOLOGICAL SERVICES LTD Full time

**Job Overview**:
We are seeking a highly organized and detail-oriented Operations/ Office Administrator to join our team. As an Operations/ Office Administrator, you will play a crucial role in supporting the day-to-day operations of our company. This is a full-time position that offers competitive pay and opportunities for growth..

**Main Duties & Responsibilities**
- General Reception and Administration Duties
- General reception duties, including but not limited to, telephone switchboard, greeting visitors, general filing, ordering stationery and office supplies and collecting and distributing incoming and outgoing mail.
- Monitor Office Equipment and arrange consumables; sort simple technical problems and arrange repairs and maintenance as required.
- Monitor diesel and heating oil levels and arrange deliveries when required.
- Receive incoming packages from couriers and ensure the appropriate person is notified, promptly, of its arrival.
- Organise outgoing couriers.
- Provide General Support to the Operations/Logistics/Distribution Team
- Prepare and collate logistics documentation for outgoing product deliveries
- Prepare and print carton labels required for shipments.
- Make ferry bookings for the lorry and arrange driver accommodation when required.
- Arrange dry ice for irradiation and shipments as directed by the Operations Manager.
- Arrange courier collections as required.
- Provide General Administrative Support to Production and QA
- Assist QA in maintenance and distribution of controlled documents.
- Includes word processing amendments and photocopying as directed by QA.
- Make ferry/airplane bookings and arrange accommodation for production staff when they are required to work away.
- Complete any other duties as reasonably requested by Operations Manager or Managing Director.

**Skills & Abilities**
- Possess excellent communication, literacy and numeracy skills
- Proficiency in Microsoft Office
- Demonstrable critical thinking and problem-solving abilities
- Excellent organizational and time management abilities
- Ability to work individually with limited supervision or as a member of a team
- Must be adaptable
- Demonstrate a willingness and capacity to understand the basic principles of the Code of Good Manufacturing Practice (cGMP)
- Willingness to follow company policies/guidelines and instructions, particularly those set out in SBS Standard Operating Procedures

**Additional Requirements**
- Current driver’s license due to rural location

**Job Types**: Full-time, Permanent

**Salary**: From £27,500.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person