Personal Assistant to Deputy Director

3 weeks ago

London, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 325755**Salary**:

- £28,119- National - £28,119 London - £32,251**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DFT - Decarbonisation, Technology & Strategy Group (DTS) - Transport Decarbonisation**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Human Resources
- Operational Delivery
- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Leeds, LondonAbout the job

**Job summary**:
Can you manage various conflicting priorities whilst working to tight deadlines?

Are you a person with strong inter-personal skills who can build good working relationships?

Have you got experience of working with various Microsoft Office Packages?

If so, we’d love to hear from you

**Job description**:
We are looking for an enthusiastic self-starter to provide direct PA and administrative support to Deputy Director’s within the Transport Decarbonisation / Future Transport Systems & Environment Directorates.

Our teams play a central role in shaping the future of transport in the UK, leading agendas at the heart of the Government’s objectives of achieving net zero by reducing emissions from transport, and boosting the international standing and competitiveness of UK plc. Our jobs are important, and will leave a lasting legacy for the UK’s automotive, fuels and transport sectors, public health, the environmental and safety performance of the UK’s transport system; as well as the Department for Transport’s standing in the world.

This role is perfect for a confident, dedicated and enthusiastic self-starter who will thrive in a fast-paced and dynamic work environment, balancing competing demands and delivering to challenging timetables.

Responsibilities include, but are not limited to:

- Providing diary support, managing and prioritising multiple demands on DD time, including engaging with high profile external stakeholders.
- Management and support across corporate activities; covering tasks related to HR, IT, on-boarding, business and workforce planning and corporate work-streams.
- Support Senior Management (SMT) meetings by drawing up agendas, circulating papers, minuting/recording and tracking actions and leading on admin issues.
- Provide administrative support to the Corporate Support Team as and when required including raising purchase orders, accounting for payments and correspondence administration.

For more information, please see the attached Role Profile.

**Person specification**:
To thrive in this role, you will:

- Have the ability to form effective relationships with colleagues
- Have a focused and positive attitude to achieve outcomes
- Posses the ability to communicate clearly and concisely through both written and verbal communication
- Be confident in working within a fast paced environment and delivering to tight deadlines

**Additional information**

A minimum of 40% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Working Together
- Communicating and Influencing
- Making Effective Decisions
- Delivering at Pace

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.- Strong inter-personal skills with experience of building good working relationships across teams including with senior managers.
- Experience of organising work both methodically and at pace, diligently forward planning and tracking ongoing tasks in your own work and behalf of others, including senior managers.
- Experience of managing several conflicting priorities to meet a tight deadline, including working flexibly and proactively.
- Experience of confidently using Microsoft Office suite.

The sift is due to take place 30th November 2023.

Interviews are likely to be held from week commencing 11th December 2023.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a

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