Nhfm Admin Co-ordinator

3 months ago

Whitley Bay, United Kingdom Northumbria Healthcare - NHFM (Northumbria Healthcare Facilities Management) Full time

An exciting opportunity has arisen for two Admin Co-Ordinators to join our team and provide an efficient and effective administrative service within NHFM.

The roles will specifically be providing administrative support for our NHFM Estates and Facilities teams and will also be in partnership with all NHFM Admin teams.

The posts will be based at the NHFM Headquarters in the Northumbria Healthcare Manufacturing and Innovation Hub at Seaton Delaval, but some travel to other sites will be required.

Provide an efficient and effective administrative service to the Estates and Facilities teams.

Co-ordinate the processing of orders and invoices and the updating of relevant databases.

Minute taking and transcribing.

Typing letters under direction from Department Manager / Supervisors

Maintaining accurate records on a variety of systems.

Supporting other NHFM Admin teams when required.

Judgments involving facts or situations some of which require analysis where there is more than a straightforward choice of options, such as analysis of financial queries or discrepancies.

NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provide specialist project management services for large and small capital developments, estates maintenance and a full range of facilities services. Carrying out facilities management for a state-of-the-art specialist emergency care hospital - The Northumbria, three general hospitals - North Tyneside, Wansbeck and Hexham hospitals - and a number of smaller community hospitals and clinic sites, we cover one of the largest geographical areas of any NHS trust in the country.

Provide an administrative service to NHFM and fully adhering to all Trust Policies.

Transcribe minutes of key meetings in a timely and accurate manner.

Maintain action records of key meetings, sharing actions as appropriate and in a timely manner.

Responsible for efficient booking of staff training requirements, venue information in conjunction with Department Manager.

Responsible for accurate records in the Human Resource Systems - ESR, Healthroster and Therefore systems to assist/support Department Manager.

Support the management team by organising appraisals and facilitating training

High standard of communication, organisational skills and administration to include Excel spreadsheets and full use of all Microsoft Office packages.

Typing letters under direction from Department Manager/ Supervisors

Responsible for processing and recording invoices and collation of invoices for payment in all aspects of financial records in accordance with the Trust’s Standing Financial standing instructions.

To observe confidentiality acquired in course of work with internal and external client, visitors and Trust employees.

Checking and processing paperwork in regards to contractors where required.

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