Finance Assistant

2 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- Finance Admin/Support- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £14.74 per hour + Holiday Pay- Web advert**Vacancy ID: 16162**

We are currently recruiting for a **Finance Assistant **to work on site at one of our elite City Centre departments

This assignment is due to commence ASAP for approximately 12 weeks in the first instance, on a Full-Time basis.

**Duties**:

- Manage the supplier set up process, ensuring the use of preferred/existing suppliers and liaising with central Purchasing over queries
- Raise requisitions, and manage purchase orders and receipting for Finance
- Support other users with queries on purchasing through Oracle or Sage
- Ensuring that supplier invoices are processed appropriately in a timely manner
- Liaising with budget holders to ensure purchase orders are raised accurately, and on a timely basis
- Reviewing and ensuring that invoices are appropriately batched and logged and any invoice holds are cleared appropriately
- Reviewing and managing the clearance of old purchase orders
- Reviewing the accuracy of receipting, seeking corrections as appropriate
- Ensuring that appropriate VAT coding is applied, and errors corrected
- Ensuring that trading activity is appropriately coded, and errors corrected
- Distribution of remittance advice documents
- Supplier statement reconciliation and resolving supplier queries
- Ensuring that expenses are processed, appropriately authorised, fully supported by receipts, comply with University and HMRC requirements, and represent value for money;
- Take appropriate action to recover any sums owed in respect of Travelex cards or advances
- Monitor the utilisation of credit cards and Travelex cards for continued business justification, and maintaining logs of non-compliant card holders
- Manage purchases using the departmental credit card, ensuring purchases are appropriately controlled and authorised, and that the credit card is not used to circumvent due Purchasing process
- Ensure recharges from control accounts are actioned and fully reconciled

**Selection Criteria**:

- Experienced in financial ledger processes and cycles of monthly deadlines
- High level numeracy & attention to detail
- Willingness to challenge any poor practice
- High levels of discretion
- Ability to explain complicated issues to an inexperienced audience when required Experience with Sage and/or Oracle is desirable, but not essential


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