Procurement Assistant

3 weeks ago

London, United Kingdom Exponential-e Full time

Founded in 2002, Exponential-e swiftly established itself as a UK Cloud, Connectivity and Communications pioneer. Throughout our history, a focus upon leveraging leading-edge technology to deliver profitable and innovative services to our clients and prospectshas resulted in industry and peer recognition for our ground-breaking approach, a truly world-class ICT services company.

**Overall purpose of the job**:

- Follow processes to ensure the smooth provisioning of Exponential-e products and services

**Key responsibilities for this job**:

- Prepare purchase orders and send copies to suppliers and to departments originating requests. The placing of orders with suppliers
- Determine if inventory quantities are sufficient for needs, ordering more hardware when necessary. Maintaining the relationship with customers and suppliers by giving regular updates and information
- Perform buying duties when necessary
- Management of the stock room to include stock count and rotation
- Distributing incoming stock to internal teams
- Dispatch equipment to customers sites via DHL
- Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
- Review requisition orders in order to verify accuracy, terminology, and specifications
- Prepare, maintain, and review purchasing files, reports and price lists
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
- Track the status of requisitions, contracts, and orders
- Calculate costs of orders, and charge or forward invoices to appropriate accounts.
- Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
- Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
- Approve bills for payment
- Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered
- Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
- Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
- Monitor contractor performance, recommending contract modifications when necessary. Liaising with different areas in the business as well as external suppliers and customers

**Knowledge and experience required**:

- Excellent verbal and written communication skills
- Strong customer service focus
- Sharing responsibilities and ability to work as part of a team

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