Event Coordinator Intern

5 months ago

London, United Kingdom Nouvelles d'Europe (UK Branch) Full time

Job Summary:
**Responsibilities**:
1. Event Planning: Collaborate with clients to understand their event objectives, requirements, and budget. Develop comprehensive event plans, including timelines, budgets, and resource allocation.

2. Vendor Management: Source, negotiate with, and manage vendors, suppliers, and contractors to ensure timely delivery of services and products required for the event.

3. Budgeting and Financial Management: Develop and manage event budgets, track expenses, and ensure adherence to financial guidelines. Provide regular budget updates to clients and management.

4. Venue Selection and Logistics: Identify and secure suitable event venues, taking into consideration factors such as capacity, location, accessibility, and cost. Coordinate logistics, including transportation, accommodation, audiovisual equipment, and catering.

6. Event Execution: Oversee all aspects of event setup, including decor, signage, seating arrangements, and audiovisual requirements. Coordinate event staff and volunteers to ensure smooth event operations.

7. Risk Management: Identify potential risks and develop contingency plans to mitigate them. Ensure compliance with health and safety regulations and obtain necessary permits and licenses.

8. Post-Event Evaluation: Conduct post-event evaluations to assess event success, gather feedback from clients and attendees, and identify areas for improvement. Prepare event reports summarizing key metrics and outcomes.

Qualifications:

- Bachelor's degree in event management, hospitality, marketing, or a related field (preferred).
- Proven experience as an event coordinator or in a similar role, demonstrating successful planning and execution of events.
- Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with clients, vendors, and internal teams.
- Attention to detail and strong problem-solving abilities.
- Proficiency in event management software and tools.

英伦圈 - 活动会务策划专员

职位名称：活动会务策划专员

职位概述：

我们正在寻找一位经验丰富、高度组织能力的活动会务策划加入我们的团队。理想的候选人应具备优秀的项目管理技巧、细致入微的观察力，并能够在快节奏的环境中进行多任务处理。该职位将与客户、供应商和内部团队紧密合作，确保成功交付活动。

职责：
- 活动策划：与客户合作，了解他们的活动目标、要求和预算。制定全面的活动计划，包括时间表、预算和资源分配。
- 供应商管理：寻找、与供应商、供应商和承包商进行谈判并管理他们，以确保按时提供所需的服务和产品。
- 预算和财务管理：制定和管理活动预算，跟踪开支，并确保遵守财务准则。向客户和管理层定期更新预算情况。
- 场地选择和后勤支持：确定并确保合适的活动场地，考虑因素包括容量、地理位置、可访问性和成本。协调后勤支持，包括交通、住宿、音视频设备和餐饮。
- 活动市场营销和推广：制定营销策略和宣传材料，以促进活动。与营销团队合作，通过社交媒体、电子邮件活动和网站列表等各种渠道进行有效的活动推广。
- 活动执行：监督活动设置的各个方面，包括装饰、标志、座位安排和音视频要求。协调活动人员和志愿者，确保活动运营顺利。
- 风险管理：识别潜在风险并制定应急计划以减轻风险。确保符合健康和安全法规，并获得必要的许可证和执照。
- 活动后评估：进行活动后评估，评估活动的成功度，收集客户和参与者的反馈意见，并确定改进的方向。准备活动报告，总结关键指标和结果。

资格要求：
- 拥有活动管理、酒店管理、市场营销或相关领域的学士学位（优先考虑）。
- 在活动会务或类似职位上有经验，展示了成功策划和执行活动的能力。
- 出色的项目管理技巧，能够优先处理任务、满足截止日期并同时管理多个项目。
- 优秀的沟通和人际交往能力，能够与客户、供应商和内部团队有效合作。
- 注重细节和出色的解决问题能力。
- 熟练掌握活动管理软件和工具。

**Job Type**: Part-time

**Salary**: £150.00-£200.00 per month

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Event Management: 1 year (preferred)

**Language**:

- Chinese (preferred)

Work Location: In person

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