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Wyca - Diary Secretary and Mayoral Support Officer

5 months ago

Bradford, United Kingdom Bradford Metropolitan District Council Full time

**West Yorkshire Combined Authority**

**Diary Secretary and Mayoral Support Officer - R/F12a**

**Grade J | Salary £34,356 pa |**

**Location Leeds |**

**Fixed term for 12 months |**

**Full time (up to 37 hours pw) | Applications for part time / job share will be considered |**

Do you want to work for an organisation that values you as an individual? An organisation that will support your professional development?

What about an organisation that has Equality, Diversity and Inclusion at the heart of everything that it does?

How about an organisation that does all these things and more?

Then look no further than the West Yorkshire Combined Authority

The Mayor of West Yorkshire’s busy office is looking for a new Diary Secretary. This exciting role will put you at the heart of a fast paced and dynamic team, providing day-to-day support to the Mayor as she delivers on her manifesto pledges to the region. These pledges can be viewed here.

We are seeking to appoint a Diary Secretary on either a fixed term or secondment basis of up to 12 months to provide high-level professional and confidential executive support to the Mayor of West Yorkshire.

Working closely with the Chief of Staff and Manager of the Mayoral Support Office, you will play a critical role within the Mayoral team by leading on the management of the Mayor’s diary ensuring that all the practical arrangements are in place.

You can read all about the role of the Mayor and devolution here

It is an exciting time to be joining the Mayoral Combined Authority. We have a wide variety of exciting projects that we are working on which will help shape the West Yorkshire region.

In 2021 the £1.8bn devolution deal was secured for West Yorkshire. This meant the first Mayor of West Yorkshire was subsequently elected, with Tracy Brabin taking up post in May 2021.

The devolution deal and election of the Mayor has enabled us to start to drive up living standards for local communities while tackling the climate emergency and helping to deliver our commitment to become a net zero carbon city region by 2038.

To find out more about the work the Combined Authority is involved with take a look at our latest news stories.

**The Role**

**Reporting into the Mayoral Support Manager, the key responsibilities are but not limited to**:

- Act as a first point of contact for the Mayoral Office liaising and working with a wide range of stakeholders both within the community, Combined Authority (the CA) and externally.
- Lead on the effective management and full coordination of the Mayor’s diary, ensuring all the logistics and arrangements for events and visits in which the Mayor is involved are in place.
- Daily management of the Mayor’s inbox, including prioritisation, responding, delegating and drafting responses as necessary.
- Help to manage enquires from various internal and external stakeholders including Leaders, Councillors, Chief Executives, Senior Civil Servants and Ministers in a highly professional, efficient and timely manner.
- Work closely with the executive support functions of the Deputy Mayor (Policing and Crime) and the CA’s senior leadership team to ensure the effective management and scheduling of meetings as well as the sharing of management information in a timely manner.
- Provide professional and confidential secretariat to political and senior officer meetings including agenda setting, collating papers, writing reports and preparing accurate minutes.
- Lead the coordination and facilitation of the bi-weekly meetings with the regions’ local authority leaders and chief executive officers.
- Support the wider mayoral team by providing an interface between the mayoral office and the CA’s wider policy and strategy teams and ensure actions requested by the Mayor are proactively followed up and delivered on time.
- Ensure relevant papers or briefing notes are prepared and received in a timely manner for meetings and lead on the production of the Mayor’s daily briefing pack
- Provide general administrative and organisational support to the Mayor and the wider mayoral team as required, including the preparation of documents, correspondence, reports and management information as needed

**About you**

**You will have the following key skills, attributes, education and experience**:

- Educated to Degree or equivalent relevant education/ experience.
- Practical experience of successfully performing in a similar role.
- Experience of working in a political environment.
- Experience of working with a range of stakeholders.
- Current knowledge of national legislation, policies and developments relevant to Mayoral policy priorities.
- Experience of working in a multidisciplinary team.

**Our offer**

**Alongside a competitive salary, we offer an excellent benefits package including**:

- 28 days Annual Leave (increasing upon years of service) plus bank holidays
- Generous Employer-Contribution Pension Scheme
- Free Travel on rail and bus