Project Coordinator

3 weeks ago

Basingstoke, United Kingdom Yorktel Full time

**Yorktel**:For over 35 years, Yorktel has been the video managed services partner around the world for some of the largest business and government agencies. With over 10,000 video systems under management worldwide - more than any other video communications service provider - Yorktel has the proven expertise and global reach to deliver enterprise-quality visual communications.
We are looking for 2 Project Coordinators to join our friendly and professional team

Job Purpose

Roles & Responsibilities
- This position regularly influences internal customers to achieve a mutually desirable outcome. This position will make recommendations to internal and external parties with regard to concerns or issues, and ensure resolution of any problems working closely in conjunction with assigned team members. This position requires regular planning and team work in order to assist with the coordination of resources within Yorktel to support clients. This position must regularly communicate answers to complex questions and respond to detailed inquiries about client issues or concerns. This position handles and is expected to protect all internal confidential information and must utilize discretion and judgment based on company policies and procedure.- Responsible for supporting project managers on all internal and external tasks to coordinate customer system installations and room relocation's
- Support Project Managers on all assigned open projects to include ordering and tracking equipment, managing due dates of project team deliverable's, scheduling resources, setting and up and processing invoicing, retrieving acceptance and all other duties as assigned.
- Assist in ensuring that projects are completed on time and meet all business and system requirements.
- Assist in ensuring that the project scope is well documented and managed properly throughout the delivery cycle of the project.
- Work effectively with other departments including, Purchasing, Accounting, Engineering, Production and Logistics to ensure successful completion of assigned tasks
- Ability to multi-task and assist in handling several large to mid-size projects as well as several additional smaller ones simultaneously.
- Communicates project status, progress on deliverable's, and risks/issues to stakeholders and leadership in a timely manner
- Experience in coordination of complex and challenging projects
- Effective communication with presentation and written skills
- Excellent personal and interpersonal skills in relating to others and managing diverse relationships

Skills & Abilities
- Ability to effectively present information and respond to questions from groups of managers, clients, and employees.
- Knowledge of and adherence to York Telecom policies and procedures.
- Discuss and prioritize project issues with the project team, and provide help/support to the project team as required
- Assist in the development project plans, schedule and work breakdown structure for projects.
- Assist in the adherence to client’s system delivery process guidelines and provides feedback to project teams to take proactive measures to resolve the issues.
- Interacts with supplier community and procures necessary infrastructure and tools in a timely manner
- Provide support for Operations Leadership activities including taking and distributing meeting notes and follow-up activities as requested

Education & Qualifications
- Experience in the following areas is highly desirable: Audio Visual Solutions including Videoconferencing, Multimedia, Distance Learning, Facility coordination or Networking systems
- 2+ years Project Management experience preferred.
- AS in Management or equivalent experience

Additional Requirements
- May require occasional lifting (up to 25 lbs)
- Requires extensive sitting, standing and walking
- Limited weekend and/or night work may be required
- Domestic travel requiring multi-night stays within and at times outside the local work area
- International travel may be required
- Valid UK driver’s license is a requirement and must have a positive driver’s abstract.
- Current valid Passport is desirable.
- Must be willing to complete background checks and drug tests as required by current or future contracts

Join us and you will enjoy an excellent salary and benefits package, including pension and private health care.

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