Executive Assistant

7 months ago

Leeds, United Kingdom Leeds United Football Club Full time

**Overview**
An exciting job opportunity has arisen at Leeds United FC for an Executive Assistant based at our stunning Elland Road Stadium.

Leeds United Football Club is an English professional football club based in the city of Leeds, West Yorkshire and play at our fabulous stadium based on Elland Road, which has been the home of Leeds United since 1919 and remains one of English football's great theatres and is 'the only place for us' ever since.

Everyone at Leeds United is dedicated to working as one team and to be the best we can be.

Come be part of our fabulous team as we March on Together.

This is an opportunity for a pragmatic, entrepreneurial and hard-working individual to co-create a winning business culture and contribute to the success of one of the region’s most beloved sports teams.

**Job Purpose / Role & Responsibilities**
- Calendar Management:_
- Coordinate and manage the COO’s calendar, including scheduling meetings with senior stakeholders across various time zones as well as finalizing necessary travel arrangements.
- Ensure that all activities align with the club's priorities and business objectives.
- Communication:_
- Act as a central point of contact for internal and external stakeholders, handling inquiries, and facilitating communication between various departments.
- Prepare official correspondence, reports, and presentations on behalf of the COO.
- Meeting Coordination:_
- Organize and coordinate executive meetings, ensuring necessary materials are prepared and distributed in advance.
- Take minutes during meetings and follow up on action items to ensure timely execution.
- Greeting Guests and guiding them to allocated rooms whilst providing refreshments and being their point of contact on site.
- Project Support:_
- Assist in the planning and execution of special projects, events, and initiatives as assigned by the COO.
- Collaborate with other departments to ensure smooth project implementation.
- Administrative Support:_
- Provide general administrative support, including filing, data entry, and office organization.
- Making travel arrangements for the business departments of the Company that report to the COO as requested.
- Relationship Management:_
- Build and maintain positive relationships with key stakeholders, both internal and external.
- Act as a liaison between the executive team and various departments within the club.
- Miscellaneous _
- In addition to these duties, the job holder is required to carry out such other duties as may be reasonably required.

**Skills, Knowledge and Experience**
- Proven experience as an executive assistant or in a similar administrative role. Experience working at a global company is preferred.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Professional maturity and resulting proficiency in handling confidential information.
- Must be highly organised and assertive with strong communication skills and time management skills.
- The role will demand a high level of self-motivation, drive, and enthusiasm.
- A full Driving Licence.

**What We Look For In A Team Member**:

- Inspires others and is a positive role model
- Is personable and able to connect and build relationships with others easily
- Demands high standards and has an attention to detail
- Strong organisational and time management skills
- Self-motivated
- The ability to work effectively under own initiative and also as a member of a team.
- Hands on approach with a can do attitude.
- Ability to multitask in a fast-paced ever-changing environment.
- Ability to remain calm under pressure.
- Ability to anticipate and prioritize workload.
- Understanding of the club’s commitment to EDI & Safeguarding

**Hours and Location of Work**

37.5 hours per week (Monday to Friday 9am-5.30pm) with some flexibility to meet specific business needs required. Expectation that the majority of working time will be spend at Elland Road.

**Equality & Diversity**

**Safeguarding & Recruitment**

Leeds United FC are committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expect all staff to share this commitment. All staff, whatever their role will receive safeguarding training and will be expected to champion the culture of 'safeguarding is everybody's responsibility'.

**How to Apply**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Employee discount
- Free parking
- On-site parking
- Store discount

Schedule:

- Monday to Friday
- Weekend availability

**Experience**:

- secreterial or executive administrative: 1 year (preferred)

Work Location: In person

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