Contract Support

2 weeks ago

Berkshire, United Kingdom GCS Recruitment Specialists Ltd Full time

**Purpose of the Job**

To provide exceptional customer service and a comprehensive operational, financial and administrative service through supporting the Account Leadership Team on contract. It is key that the Contract Support understands procedures, processes and operates them to the required standard, encouraging best practice across the business.

**Key Tasks**

Contract/Commercial
- To support the Account Manager with the control of all financial and commercial aspects of contracts, ensuring standards maintained across the contract.
- To lead in the production of supporting financial information including Overtime reporting, Flash
- Reporting & P+L Reporting
- Build and develop relationships with key business and account stakeholders.
- Responsible for the management of the account invoice pool
- Assist the Account Manager with account forecasting in line with required CBRE processes
- Proactively manages Maintenance PO's and ensure all PO's are created accurately and in a timely manner.
- Support delivery of Supplier Relationship Management - including attendance at Supplier Review Meetings, challenging costs and delivery models and engaging with new suppliers
- Contractor Management: Ensure the Account Team adhere to QHSE and Technical Processes when engaging with Contractors and support the Account Leadership Team to ensure adequate competencies and records are maintained for works completed
- To undertake general office duties relating to the contract including:

- Correspondence and filing
- Minutes of meetings where required
- Preparation of reports and documentation
- Updating of electronic records via CAFM System and electronic systems
- Material ordering and administration
- Subcontractor's administration
- Supporting the DC Lead with Procurement on the account including selection of suppliers, review of suppliers and liaison with the Divisional Procurement Manager.

**Finance**
- Support the preparation, delivery and actively participate in monthly Contract Reviews
- Support the leadership team with collating timesheets from engineers, chasing and checking quality of data
- Ensure timely and accurate completion of the account Subcontractor Schedule
- Raising purchase orders and ensuring that purchase orders are updated when changes are required.
- Support and drive the review of open Purchase Orders.
- Drive high quality financial performance to influence P&L result.

**People**
- Provide knowledge and understanding to coach and support others.
- Participate in Planning Team Meetings to share business updates and best practice.
- Culture carrier and promotes best practice.
- Ensure people records such as new starters, leavers and any changes in staff are communicated to all relevant teams (e.g. Payroll, HR, BU Coordinator).
- 1-2-1 calls with the Business Unit Lead Contract Support
- Provides coaching, training and support to new and existing contract supports (e.g. A Super user for Harbour and Concept)
- Overtime and expenses

Building relationships
- Understand, anticipate and deliver customer (internal and external) needs while building effective relationships whilst optimizing contract performance.
- Positively respond to both our internal and external customers (often in a matrix environment) through effective communication and personal accessibility/credibility.

Processes, Procedures and Reporting
- To maintain, manage and update both manual and computer records via the site CAFM system relating to areas of which are responsible.
- To support the Account Manager with the management of on site QHSE culture, reporting and initiatives Supplier Reviews, and management of key Vendor personnel
- Actively identify/implement innovation across the Contract to enhance performance and grow the team's knowledge.
- Ensure company policies and procedures are adhered to consistently throughout the Contract
- To drive the site statutory and contractual compliance.
- Demonstrate knowledge of procedures and processes and deliver these to the required standard.
- Deliver and maintain compliance through the required procedures and processes through the Contract Support Team.

Education
- Hold academic passes with at least GCSE Maths and English or equivalent.
- Higher educational qualifications to 'A' level (or equivalent)

**Skills**:

- Highly computer literate
- IT Skills to achieve key tasks and give the business a sound reporting base.
- Superior written and verbal communication skills with strong oral presentation skills.
- Capable of working in a matrix environment.
- Organised and open to new ways of working to challenge inefficiencies
- Customer focus skills with a passion for customer service.
- Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
- Self-motivated and ambitious
- Results/ task orientated, with attention to detail and accuracy
- Excellent time management and organisational skills

Knowledge
- Thorough understanding of b

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