Contract Admin Support

1 month ago

Berkshire, United Kingdom Resourcing Group Full time

**Great career opportunity for a dynamic Admin & finance support professional. Lots of career development opportunities too**

Purpose of the Job - Provide a comprehensive financial and administrative service.

**Responsibilities**:

- Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
- Positively respond to both our internal and external customers through effective communication and personal accessibility.
- Understand procedures and processes and operate them to the required standard. Examples of these are:

- Ensuring compliance to policies and procedures
- Ensuring that sales invoices are raised in a correct and timely manner.
- Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
- Raising purchase orders in line with company requirements.
- Assisting the Contract Manager in the management of WIP and debt.
- Understanding the contract, including scope and terms & conditions.
- Assisting the Contract Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
- Management of helpdesk and asset management systems (e.g. Concept, Maximo)
- Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
- Assist with monthly Client reporting
- Working with the contract manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
- Achieve results within quality and time restraints.
- Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
- Actively participate in a diverse and effective team.
- Convey messages and ideas clearly and openly. Involve people and influence decisions.

Person Specification
- Good PC based skills, with experience in Word/Excel and Outlook - intermediate to advance level, desirable skills in PowerPoint and Access

Experience
- Experience in a similar role.
- Previous experience of a customer-facing role using operating systems such as Dynamics AX or Concept software.
- Some financial / accounting experience would be an advantage.

Aptitudes
- Must demonstrate a strong sense of customer focus.
- Excellent verbal, and good basic standard of written, communication skills.
- Self-motivated and systematic.
- Results/ task orientated, attention to detail and accuracy.
- Excellent time management and organisational skills.
- Commitment to continuous improvement.
- Ability to work as part of a team, as well as independently.

Character
- Committed to customer service delivery.
- Reliable and committed.
- Confidential and discrete approach.
- Calm manner, able to work under pressure and with changing demands and priorities.
- Smart appearance.
- Be flexible to work outside core office hours from time to time.

Resourcing Group is acting as an Employment Agency in relation to this vacancy.

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