Invoicing and Debt Recovery Assistant, Band 6

3 weeks ago

Buxton, United Kingdom Health and Safety Executive Full time

**Details**:
**Reference number**:

- 281852**Salary**:

- £22,845 - £23,500**Job grade**:

- Administrative Officer- Band 6**Contract type**:

- Permanent**Business area**:

- HSE - Planning Finance & Procurement Division**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- BuxtonAbout the job

**Job summary**:
The Health and Safety Executive (HSE) is the independent regulator for work-related health and safety. We are highly regarded both nationally and internationally. The benefits that our work brings to business, workers and the UK economy are clear. Improved health and safety risk management protects workers and translates into reduced sickness absence, lower healthcare and welfare costs, and better productivity

**Job description**:
We are recruiting for a member of our Science Division Invoicing and Debt Recovery Team which is part of HSE’s Planning, Finance and Procurement Division (PFPD). This is a personal performance role and we are looking for someone with good organisational and communication skills.

This is an exciting opportunity to work in HSE’s central finance division in the production of HSE’s invoices for the various billing regimes. It includes working closely with colleagues involved in the various scientific and commercial functions to ensure customer invoices are raised accurately and efficiently, treasury management action is taken in a timely manner and debts are chased in accordance with HSE’s Debt Strategy. You will be required to build strong relationships with internal colleagues and work collaboratively with our shared service provider. The team are committed to continuously improving internal and business processes.

**Please note that this post, will require regular attendance at the Buxton office at least once a week and as required for team meetings, coaching and other business support activities.**

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 25hours Per week

**Person specification**:
**Responsibilities***
- Raising invoices/ credit notes for the various billing regimes within HSE’s Science Division.
- Providing invoicing and payment advice and guidance to colleagues across the laboratory and wider HSE, including information on customer non payment
- Undertaking checks and corrective action on invoice allocation reports supplied by our Shared Service provider
- General maintenance of data on HSE IT systems to ensure customer and reference data is created, maintained, updated as and when necessary.
- Dealing with adhoc tasks within the team as when required, such as queries from National Audit Office (NAO) and other team tasks
- This is an outline description of the key responsibilities and accountabilities involved in the job. This is not an exhaustive list and you may be expected to undertake other duties across the Finance Division as required
- **.**

**Essential Criteria**
- Good organisational skills to enable delivery to a timetable, following a defined process with tight deadlines.
- Good communication skills to be able to communicate both internally and externally.
- Good understanding of a busy work environment, able to use initiative, keen eye for detail and work in a proactive manner.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Managing a Quality Service

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity

**We invest in our people with;**
- Competitive rates of pay
- Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 26.6% - 27.1%, far more than in the private sector.
- Family friendly policies
- and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
- 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
- Parental leave benefits

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**Application**:

- You will also need to complete a personal statement (no more than 500 words) which demonstrates how you meet the person specification within the job advert.
- You will also be asked to complete 250 words for the behaviour: Managing a Quality Service

**Sift**:
The Sift will take place during the week commencing 5th Jun 2023 where you will be assessed on your CV, your Personal Statement and the behaviour: Managing a Quality Service

**Interviews**:
The interviews are due to take place week

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