Training Secretary

4 weeks ago

Warrington, United Kingdom Science and Technology Facilities Council (STFC) Full time

**Science and Technology Facilities Council**

**Salary**: £14,518 per annum

**Hours**: Full time

**Contract Type**:Fixed Term

**Location**: Science and Technology Facilities Council, Daresbury Laboratory, Warrington

We are seeking an enthusiastic individual for the position of Training Secretary Apprentice to provide clerical and administrative support as part of the Training team, on the Hartree National Centre for Digital Innovation (HNCDI) in the Explain workstream.

The Explain workstream is responsible for the delivery of a range of training courses in the digital innovation space, designed to meet the needs of organisations of varying sizes. The Explain Training program addresses the training needs of mid-career staff via online/hybrid learning with various background knowledge and engage with organisations through workshops and webinars.

Alongside this you will be supported in developing a portfolio of work-based projects to build and demonstrate the required skills, behaviours and knowledge required for this apprenticeship.

**About an Apprenticeship at STFC**

With training and support from experts in their fields, you’ll be enthusiastic about developing your knowledge, skills and behaviours, working towards completing your apprenticeship and making a real difference in your role.

You will develop both professionally and as a critical member of the team in an environment you won’t find anywhere else.

Our dedicated Apprenticeship Team will support you every step of the way, helping you make the most of your opportunities and to achieve the goals you already have - and those you have yet to discover

We provide an opportunity to really pursue your interests and passion. You’ll have access to additional core skills development, access to a community of apprentices across the site, annual Apprentice awards evenings, a number of active sport and social groups across campus, and potential opportunities for overseas placements.

STFC offers a benefits package crafted to provide an excellent work/life balance including 30 days’ annual leave, an outstanding index linked pension scheme, 10.5 public and privilege days, Christmas closure and flexible working hours.

For a list of our full benefits, please visit here.

**About the role and a summary of key duties & responsibilities**

You will be involved with the coordination and implementation of office procedures and your tasks will relate to delivery of the Training program and the administrative support of the Learning Management System (LMS).

You have to be organised and independent, as well as having the ability to multi-task and work to set deadlines.

Duties involve:

- Liaise with staff in other teams, departments and with external contacts
- Schedule and attend meetings; create agendas, take minutes and record actions
- Keep team diaries and arrange appointments
- Printing, collating and disseminating of documents
- Book meeting rooms and conference facilities

**Person specification (Qualifications, Knowledge, Skills and any special requirements)**

Essential:

- Experience of using Microsoft Office toolset including working knowledge of MS Word, Excel, PowerPoint
- your CV and/or Covering Letter should give examples of how you have utilised these
- Good organisational skills
- Good interpersonal skills, particularly in team working and problem solving
- Conscientiousness and attention to detail
- Ability to meet strict deadlines
- Good communication skills
- Ability to seek and accept change and continuous improvement
- Self-motivated and flexible in approach to work
- Quality of covering letter
- Addressing the requirements of the role and your motivation for applying

**Desirable**:

- Basic skills in Microsoft Office packages (Excel, PowerPoint)
- Ability to use content management systems (CMS)
- Using collaborative software such as Google documents/classroom, Teams or Zoom
- Ability to organise and store computer-based information
- Understanding of GDPR requirements when storing and sharing data
- Experience in creating and maintaining filing and other office systems
- Some project management skills

**Personal Qualities**:

- The ability to plan your own work, use your initiative and meet deadlines
- The ability to prioritise tasks and workload
- The ability to accept and understand instructions
- Good oral and written communication skills
- Tact, discretion and respect for confidentiality
- A pleasant, confident manner
- Team working ability
- Reliability and honesty

What could you achieve with the world-leading facilities and experts of one of Europe’s largest research organisations by your side? Join us and discover what’s possible.

**About The Science and Technology Facilities Council (STFC)**

As one of Europe’s largest research organisations, we ask the biggest questions in the universe to find answers that change the world around us. We seek understanding. We’re proud of the impact we make. And we’re comm

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