Divisional Personal Assistant
5 months ago
**Job description**
**Personal Assistant**
We have a new role for **Personal Assistant** at University Hospital Southampton (SO16 6YD) within Children Health to Senior Managers, immediately start and will be for 2 months.
**Mon - Fri 9am - 5pm**
**Office base**
**This is a band 4, the pay rate is £14.11 an hour.**
This role is to provide a comprehensive personal, secretarial and administrative service to the designated manager (s) and/or Division team. To organise own workload and that of any supervised staff.
The role involves;
- To organise and prioritise diary appointments, re-arranging when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments.
- To arrange meetings, liaising with other secretaries/staff as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment, and refreshments.
- To prepare/draft meeting agendas and supporting paperwork, as appropriate, ensuring that this information is circulated to the relevant individuals in good time.
- To attend meetings and take minutes/notes as required, initiating action on identified issues, as appropriate. To ensure that these are produced in-line with the agreed format and distributed as necessary.
- To organise/assist in the planning of departmental events (e.g. team meetings, away days), which may include the preparation of agendas and other documents.
- To liaise with members of Trust Management, Human Resources, PCT’s, Strategic Health Authorities and other hospitals/departments as required.
- To open, sort/redirect and prioritise incoming post for the manager, as appropriate.
They are looking for someone who:
- **Experienced in minute taking and diary management**
- You are responsible for ensuring that the patient, family, and careers are at the center of everything you do.
- Be open, honest, and willing to acknowledge when something has gone wrong. Make timely apologies and take action to report incidents, including near misses; to ensure that as an organization we learn.
- You should continuously seek to reduce harm by speaking up to managers and leaders if you believe that a lack of skills, knowledge, or resources place patients at a risk of harm or if your concerns are not being listened to. Managers and leaders must listen to others when they raise concerns and take action.
- Wholeheartedly commit to learning about safety, continually striving to improve excellent care. Develop your own ability to detect and correct defects.
Do you have these skills?
**IF YESWe look forward to hearing from you soon**
In return for your hard work commitment NHS Professionals (NHSP) can offer you some fantastic benefits:
- Competitive Pay Rates - work this week, get paid next week
- First choice of placements at over 50 NHS Trusts in England
- Dedicated consultants
- Flexible working options
- Free DBS and free training
- Build holiday allowance
- Support when you need it - 24/7 365 days
- Stakeholder pension scheme
**Who are NHS Professionals?**
NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS.
Working through the NHSP bank means Trusts don’t have to rely on expensive agencies. Right now, we have over 126,000 members registered on our bank from various roles, grades and specialities, saving the NHS over **£70 million** each year. This money is then reinvested back into the NHS.
Register today for various flexible working options and long-term placement opportunities.
**Disclaimer**
**Job Types**: Full-time, Temporary contract, Fixed term contract
Contract length: 2 months
**Salary**: £14.11 per hour
**Benefits**:
- Canteen
- Company pension
- Employee discount
- On-site parking
- Store discount
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Southampton: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: DPA_VC_NHSP
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