Estate Management Support

7 months ago

Portsmouth, United Kingdom PS&B Estate Management Full time

**Job Title: Estate Management Support**

**Department: Estate Management**

**Location: Portsmouth**

**Hours: Monday to Friday 09:00 - 17:00 - 1 hr lunch break (35hrs)**

**(Additional hours when necessary, depending on the needs of the business)**

**Report to: Head of Department/Property Manager**

**Holiday Allocation: 25 days per annum**

**Salary: Dependent on age and experience**

**Summary of Job**:To assist PS&B Property Managers in the management of a mixed and varied portfolio of residential and commercial property located on the South Coast for all PS&B offices.**

Main Tasks & Responsibilities:

- To assist in the provision of an efficient and effective service to landlords and leaseholders.
- To handle and deal with initial enquiries from lessees relating to repairs, accounts and all aspects of estate and property management.
- To assist with the monitoring and processing of all legal compliances as directed in conjunction with the relevant Property Manager(s). e.g. Fire Risk Assessments.
- To manage the master spreadsheet for service charge budgets and roll forward the budget templates each quarter for Property Managers to take forward.
- To assist Property Manager(s) in compiling replies to Solicitors Enquiries (LPE1)
- To assist Property Manager(s) in the reading of leases and in identifying covenants as they apply, predominantly for maintenance and repair.
- To help administer Section 20 consultations for qualifying major works.
- To assist with obtaining tenders and quotes for the appointment of contactors for planned and reactive maintenance.
- To log and liaise claims with the landlord’s Insurance brokers & claims handlers.
- To liaise with external Surveyors in the administration of projects and one-off diagnostic instructions.
- To assist Property Manager(s) with preparing property information for takeover or handover of management.
- To assist with filing, scanning and re-organisation of electronic filing systems.
- To help provide information for preliminary enquiries made to the accounts dept.
- To keep accurate minutes of all department meetings.
- To carry out mail merges as directed.
- To issue welcome packs to new leaseholders.
- To maintain records of all contact information for landlords and leaseholders.
- To oversee the upkeep of the contractor Public liability Insurance database.
- To attend properties when required on an ad hoc basis to make basic checks
- To attend Directors meetings and/or AGM’S/Resident meetings either at PS&B offices, at properties or local venues and to take meeting minutes if required.
- To process the distribution of service charge accounts to leaseholders and landlords and to maintain records
- To liaise with utility brokers and utility companies and maintain records.
- To develop and maintain a culture of good public relations and customer care.

**Person Specification**:

- Good level of experience in customer service and committed to providing a high standard of customer care.
- Good public relation and communication skills, orally and written, good telephone manner.
- Possess good IT skills particularly in Microsoft Office Suite; primarily word, excel & outlook. Experience of working with a database system e.g. Microsoft Access. Knowledge of QUBE Database is advantageous but not a prerequisite.
- An understanding of property management preferably blocks management and the relevant legislation.
- Ability to communicate effectively with people at all levels, e.g. freeholders, lessees, solicitors, contractors etc.
- A basic knowledge of various building construction forms and techniques for their repair and maintenance is advantageous but not a prerequisite.
- An appreciation of the legislation framework relating to leasehold management.
- Be a team player and be prepared to work from any of our offices or if necessary, from home.

**Please Note**:
**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Life insurance
- Referral programme

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Administration: 1 year (required)

Work Location: In person

Reference ID: PSB043

  • Estate Management Support

    6 months ago

    Portsmouth, United Kingdom PS&B Estate Management Full time

    **Job Title: Estate Management Support** **Department: Estate Management** **Location: Portsmouth** **Hours: Monday to Friday 09:00 - 17:00 - 1 hr lunch break (35hrs)** **(Additional hours when necessary, depending on the needs of the business)** **Report to: Head of Department/Property Manager** **Holiday Allocation: 25 days per annum** **Training:...

  • Real Estate Market Analyst

    3 weeks ago

    Portsmouth, Portsmouth, United Kingdom ARUN ESTATE AGENCIES LIMITED Full time

    Real Estate Market Analyst OpportunityCubitt & West in Arun Estate Agencies Limited is seeking a skilled Real Estate Market Analyst to join our team. As a key member of our analysis team, you will be responsible for analyzing market trends, identifying new opportunities, and developing strategies to maximize revenue and profit.Salary and BenefitsThe...

  • Estate Valuer Opportunities

    4 weeks ago

    Portsmouth, Portsmouth, United Kingdom Arun Estate Agencies Ltd Full time

    Estate Valuer OpportunitiesAs a Senior Residential Valuation Specialist at Arun Estate Agencies Ltd, you will have the opportunity to excel in a competitive role with an uncapped commission structure. With a competitive salary package of £45,000 - £60,000 per annum, plus commission, you will be part of a team that values its employees and customers...

  • Estate Agency Sales Expert

    3 weeks ago

    Portsmouth, Portsmouth, United Kingdom ARUN ESTATE AGENCIES LIMITED Full time

    About the RoleWe are seeking an experienced Estate Agency Sales Expert to join our team at Cubitt & West in Arun Estate Agencies Limited. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences, listing targeted properties, and advising vendors on the best pricing strategies.What We OfferIn return for your...

  • Night Concierge

    7 months ago

    Portsmouth, United Kingdom Encore Estate Management Full time

    We are currently recruiting for a Night Concierge based in Portsmouth who can provide excellent customer service and be responsible for maintaining the already high quality standards of the development by quickly and efficiently resolving issues for residents. The hours for this role are 5pm-5am on a 4 on 4 off shift pattern. What you'll do: - Greeting...

  • Estate Agent

    6 months ago

    Portsmouth, United Kingdom Connells Group Full time

    OTE: £30,000 - Uncapped Commission, Career Progression We’re looking for a highly motivated **Estate Agent** / **Sales Negotiator **to complement our fantastic residential sales team in **Portsmouth **working in our well known **Mann **estate agency. **Why join us as an Estate Agent** / **Sales Negotiator?** - Industry leading **training and...

  • Estate Agent

    7 months ago

    Portsmouth, United Kingdom Connells Group Full time

    Uncapped Commission, Career Progression We’re looking for a highly motivated **Estate Agent** / **Sales Negotiator **to complement our fantastic residential sales team in **Portsmouth **working in our well known **Mann **estate agency. **Why join us as an Estate Agent** / **Sales Negotiator?** - Industry leading **training and development**: - **Support...

  • Estate Operations Director

    1 month ago

    Portsmouth, Portsmouth, United Kingdom PORTSMOUTH CITY COUNCIL Full time

    Job SummaryThe Estate Operations Director will be responsible for managing all aspects of estate services, including cleaning and grounds maintenance tasks, estate-based functions, and investigations. This role requires strong leadership skills, the ability to analyze data, and effective communication with councillors and residents.Responsibilities and...

  • Real Estate Support Assistant

    2 weeks ago

    Portsmouth, Portsmouth, United Kingdom QED Legal Full time

    We are seeking a talented Real Estate Support Assistant to join our team at QED Legal in Portsmouth. As a Conveyancing Assistant, you will play a vital role in supporting our Fee Earners in managing the conveyancing process from file opening to post-completion.Key Responsibilities:Support Services: Provide administrative support to Fee Earners, including...

  • Estates Surveyor

    6 months ago

    Portsmouth, United Kingdom Property Partners Recruitment Full time

    Excellent client side opportunity for an estates surveyor to join an experienced property team assisting with the management of their portfolio of properties. The role is a 12 month fixed term contract to cover maternity leave. Part time or full time hours are available. Their portfolio comprises retail, commercial and residential assets, with a mix of...

  • Estate Administration Assistant

    2 weeks ago

    Portsmouth, Portsmouth, United Kingdom QED Legal LLP Full time

    About the PositionWe are currently seeking an experienced Estate Administration Assistant to join our team in Portsmouth. In this role, you will be responsible for supporting the administration of estates, conducting legal research, and managing client files while providing exceptional client service.Key Skills and Qualifications- Previous experience in a...

  • Senior Estate Agent

    6 months ago

    Portsmouth, United Kingdom Connells Group Full time

    OTE: £45,000 - Uncapped Commission, Career Progression, Company Car/Car Allowance We’re looking for a highly motivated **Sales Valuer/Lister **to complement our fantastic residential sales team in **Portsmouth **working in our well known **Morris Dibben **estate agency. **What’s in it for you as our Sales Valuer/Lister?** - Industry leading **training...

  • Dio - Housing Estate Officer

    7 months ago

    Portsmouth, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 355063**Salary**: - £28,300- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- D**Contract type**: - Permanent**Business area**: - MOD - Defence Infrastructure Organisation - MOD - Defence Infrastructure Organisation - COO - Regional Delivery (Accommodation) -...

  • Trainee Estate Agent

    6 months ago

    Portsmouth, United Kingdom Connells Group Full time

    At **Fox & Sons**, part of the Connells Group, we're looking for a highly motivated **Trainee Estate Agent** who will work toward becoming a Sales Negotiator for our fantastic residential sales team in **Portsmouth**. The **Trainee Estate Agent **is an entry level role where you will learn all aspects of Estate Agency model and be taken through an industry...

  • Estate Agency Business Development Manager

    4 weeks ago

    Portsmouth, Portsmouth, United Kingdom Optima Site Solutions Ltd Full time

    About the JobThe Senior Marketing Consultant will work closely with the Branch Manager to maximize income and profit from a range of products and services. They will ideally have prior experience in real estate, listings, and sales, as well as knowledge of the current market conditions.The ideal candidate will have previous experience in a real estate...

  • Estate Planning Specialist

    4 days ago

    Portsmouth, Portsmouth, United Kingdom Biscoes Solicitors Full time

    Biscoes Solicitors is a prestigious law firm in Hampshire, seeking an experienced Estate Planning Specialist to join our busy Inheritance Protection team. As a Private Client Solicitor, you will provide sound professional advice to clients on inheritance tax planning, lifetime gifting, and the administration of deceased estates.Key Responsibilities:Manage...

  • Relief Lodge Manager

    5 months ago

    Portsmouth, United Kingdom Churchill Estates Management Ltd Full time

    Location: Portsmouth & Guildford area, travel to various lodges is essentialPay rate: £12.36 per hour, plus mileage reimbursed​Contract: Hours offered on an 'as and when required' basis - zero hours contract​About the roleIt’s exciting times at Churchill Estates Management and due to our growth, we are looking for compassionate Relief Lodge Managers...

  • Estate Church Developer

    3 days ago

    Portsmouth, Portsmouth, United Kingdom Church of England Full time

    We are seeking a talented and visionary leader to join our team as Estate Church Developer. Based in Paulsgrove, this role presents an exciting opportunity to breathe new life into our local church and create a dynamic community that inspires growth and connection.As Estate Church Developer, you will be responsible for:Determining the church's overall vision...

  • Trainee Estate Agent

    6 months ago

    Portsmouth, United Kingdom Mann Full time

    Trainee Estate Agent We’re looking for a highly motivated  Trainee Estate Agent / Trainee Sales Negotiator  to complement our fantastic residential sales team in  Portsmouth  working in our well known  Mann  estate agency. Why join us as a Trainee Estate Agent / Trainee Sales Negotiator? Industry leading  training and development ...

  • Real Estate Operations Manager

    4 days ago

    Portsmouth, Portsmouth, United Kingdom Anderselite LTD Full time

    Job Title: Real Estate Operations Manager - London PortfolioWe are seeking a highly skilled Real Estate Operations Manager to join our team at Anderselite. The successful candidate will be responsible for overseeing the operations of a portfolio of properties across London, including office, retail, and industrial spaces.About the Role:Develop and implement...