Senior Administrative Assistant

2 weeks ago

London, United Kingdom Gilead Sciences Full time

For Current Gilead Employees and Contractors:
Please log onto your

Internal Career Site

**Job Description**:
Senior Administrative Assistant

Background:
The UK and Ireland Medical Department work on medical affairs tasks and medical information.

This position is based in our Holborn office, UK

Objectives of the role:
Specific tasks:
- Provides administrative and clerical support to individual managers, department and/or group of employees/teams including but not limited to:
- Raising purchase orders, drafting contracts, ensuring signature, receipting and ensuring payment for suppliers and HCPs- Reconciliation of pass-through costs such as HCP and meeting expenses- Administration related to individual support of HCPs to attend national and international conferences- Arrangement of travel, accommodation and meeting rooms etc for staff members- Relevant tasks related to administration of medical grants/Fellowship in grants portal as in a. above as well as required reports from grantees- Other administrative tasks as required.- Ensures good project management and tracking of activities, projects and budget:
- Develop and maintain trackers for project management- Maintain PO and budget trackers- Produce reports as required/requested.-
- Support team members with development of materials stated above- Process activities and materials through the electronic approval systems (Veeva Event Management and Veeva PromoMats)- Filing/archiving of approved materials and signed contracts- Maintain tracker for active materials.- Compliance with legal, industry Codes and company policies and procedures ensuring audit and inspection preparedness:
- Complete training and have detailed knowledge of requirements- Ensure tracking of all requirements for approval and certification of materials as well as pharmacovigilance.- Provide support and cover for rest of administrative team during sickness, holidays and times of peak workload.

Specific job requirements:
- Requires administrative experience.- Ideally graduate qualification, or A levels in Maths/Science- Good verbal, written, interpersonal skills and attention to detail are essential.- Intermediate to advanced knowledge and experience using MS office software such as Excel, Outlook, Word, PowerPoint, etc.- Requires knowledge and understanding of administrative and office policies and procedures ideally including the ABPI and IPHA Codes of Practice. Able to follow specific and detailed procedures and instructions.- Typically works under limited supervision, can work under own initiative, and may receive general direction on new lines of work or special assignments.

The Gilead Difference

Everyone at Gilead is motivated by our overarching mission to discover and deliver innovative therapies that improve patient care in areas of unmet medical needs. But it’s just what we do that gives us an edge, it’s how we do it. We expect everyone at Gilead to lead by example, guided by our core values:
Integrity (always doing the right thing)

Teamwork (collaborating in good faith)

Excellence (working at a high level of commitment and capability)

Accountability (taking personal responsibility)

Inclusion (encouraging diversity)

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:
Please log onto your

Internal Career Site

  • Administrative Assistant

    6 days ago

    London, United Kingdom North Bridge House Senior School Full time

    North Bridge House Senior School Camden, London - New - Quick apply - Salary: - Competitive - Job type: - Part Time, Permanent - Start date: - January 2024 - 24 November 2023 **Job description**: **An Inspiring World of Education - can you help us deliver that?**: **Join us as a Administrative Assistant and support the running of our thriving...

  • Administrative Assistant

    6 days ago

    London, United Kingdom Gi Group Full time

    **Full Time**: **Contract**: - Administrative Assistant - Onsite in Brentford - 5 month contract - Full time - Our client is looking for an Administrative Assistant to work with the Senior Executive Assistant to the CFO. - Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative...

  • Senior Legal Administrative Assistant

    5 days ago

    London, United Kingdom Bank of America Full time

    **Job Title**: Senior Legal Administrative Assistant **Corporate Title**:Band 7 **Location**: London **Role Description**: - Extensive diary management using Outlook, WebEx, Telepresence and Room Bookings. - Assist with management of SharePoint sites. - Produce letters, memos, presentations and spreadsheets. - Answer the telephone and filter calls, take...

  • Personal Assistant

    5 days ago

    Croydon, Greater London, United Kingdom Workforce Full time

    Job Title: Personal Assistant / Senior Administrator Location: East Croydon Salary: £25,000 per annum Type: Full-time, Permanent Start Date: Immediate Company Overview: Join our customer in the heart of East Croydon. They provide a vibrant workplace environment that fosters growth and development. As we expand our operations, we are looking for a...

  • Senior Administrator

    6 days ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you an administrator with experience in higher education, looking for a long-term temporary role in London? Our client, a top London University, is looking for a high-level Administrator to take on a complex variety of tasks, including minute taking, working three days a week at the London office and two days a week from home. This is a full-time...

  • Senior Administrator

    3 days ago

    London, United Kingdom Val Wade Recruitment Full time

    Senior Administrator, Non-profit Membership Body, Central London, Permanent, £26,000-£28,000 p/a Our client, an International Membership Organisation, based in Central London is looking for a senior administrator to join their team and help with the dad to day administration and support to the Divisions Department. Main responsibilities - Developing and...

  • Senior Administrator

    6 days ago

    London, United Kingdom Signature Recruitment Full time

    Are you an administrator with experience in higher education, looking for a long-term temporary role in London? Our client, a top London University, is looking for a high-level Administrator to take on a complex variety of tasks, including minute taking, working three days a week at the London office and two days a week from home. This is a full-time...

  • Senior Administrator

    2 weeks ago

    London, United Kingdom Silvermann Full time

    Job Title: Senior Administrator Job Description:  We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record...

  • Senior Administrator

    Found in: Jooble UK C2 - 2 weeks ago

    London, United Kingdom Silvermann Full time

    Job Title: Senior Administrator Job Description:  We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record...

  • Administrator Assistant

    3 days ago

    London, United Kingdom London School of Economics and Political Science Full time

    LSE is committed to building a diverse, equitable and truly inclusive university_ **DTS** **Administrator Assistant** **Salary from £29,935 to £33,104 pa inclusive with potential to progress to £35,441 pa inclusive of London allowance** The London School of Economics is a cosmopolitan university situated in the vibrant centre of London that...

  • Administrator / School Administration Assistant

    14 hours ago

    London, United Kingdom The Independent Schools Council Full time

    City of London Freemen's School - Senior Leadership Team Administrator City of London Freemen's School Full-time Senior Leadership Team Administrator37.5 hours per week, term time only plus 10 days£25,925 to £27,655 pa inclusiveRequired for September 2024 5 hours per week, term time only plus 10 days We are seeking an experienced Administrator to...

  • Administration Assistant

    6 days ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000004829 - Date Posted: 5 February 2024 - Recruiter: Ryder Reid Legal - Location: London - Salary: On Application - Sector: Secretarial, Administrative - Job Type: Permanent - Work Hours: Full Time Ryder Reid are looking to recruit a confident and personable Administration Assistant to join one of our highly reputable law firm clients on...

  • Visa Assistant

    2 weeks ago

    London, United Kingdom DT Consulting Full time

    For our office in central London where the culture is casual, social, and international, we are looking for an exceptional Senior Administrative Assistant to join our growing team. DT Consulting, an Indegene company, is a strategy consulting firm. We drive transformation by building capabilities required to help life sciences companies thrive in the digital...

  • Senior Administrator

    Found in: Appcast UK C2 - 2 weeks ago

    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorJob Description: We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record of...

  • Senior Administrator

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorJob Description: We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record of...

  • Senior Administrator

    Found in: Appcast UK C C2 - 2 weeks ago

    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorJob Description: We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record of...

  • Senior Administrator

    Found in: Whatjobs ES C2 - 1 week ago

    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior Administrator Job Description:  We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track...

  • Senior Administrator

    Found in: Talent UK 2A C2 - 2 weeks ago

    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorJob Description: We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record of...

  • Administrative Assistant

    7 hours ago

    London, United Kingdom Devonshire Recruitment Full time

    **Job Title: Administrative Assistant** **Location: London - office based** **Temporary - 6-month contract** My client, a leading global investment banking firm is currently recruiting an Administrative Assistant for their office in London. This role is fully office based. **Main Responsibilities**: - Extensive diary management and administration...

  • Operations Administration Assistant

    2 days ago

    London, United Kingdom Social Interest Group Full time

    Do you have a genuine passion and felt purpose to help people? Would you say that you believe everyone deserves a second chance regardless of their past circumstances? Would you like to be part of an organisation that supports, cares and empowers these individuals? If you have said yes to all of the questions above, then this could be the perfect role for...