Low Value Purchasing Clerk

2 weeks ago


Hereford, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 295357**Salary**:

- £22,758- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer- E1**Contract type**:

- Permanent**Business area**:

- MOD - Strategic Command**Type of role**:

- Logistics**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- HerefordAbout the job

**Job summary**:
To develop and maintain a coordinated approach towards procurement and contract management for the unit, seeking value for money, relationship and performance management of suppliers and offering advice on all areas of the unit purchasing and contract activity.

This position is advertised at 37 hours per week.

**Job description**:

- Responsible for the procurement of supplies and services which are not available through service sources in accordance with JSP’s 332 & 895.
- Maintain and update accurate procurement records of all procurement process for the LVP Cell Manager, ensuring all records are kept for audit purposes.
- Explain the procurement processes and requirements to those responsible for business unit spend ensuring best practice. Given the complexity of procurement and the time-pressured working environment, offer advice regarding quotes and historic order information. Have an understanding of Commercial Awareness.
- To establish and develop strong working relationships with customers and third-party suppliers to ensure that the quality of service provision is consistently managed and challenged to meet agreed service level agreements.
- Personal and Professional Development conducive to role.
- Must ensure that all purchases are in accordance with the objectives and priorities of the Department, the Civil Service (as laid down in the Civil Service Code) and Military Service core values and standards, as appropriate.
- Complete all mandatory training in relation to the role.
- To undertake Contracting Purchasing & Finance (CP&F) training.
- Contractual powers held to use the Electronic Procurement Card (ePC) in accordance with JSP’s 332 & 895.
- To provide QM Accounts with details of all orders received, enabling goods to be brought to account and an audit trail maintained.
- To assist in maintaining the LVP office as a safe working area in accordance with unit standing orders and with the Health and Safety at Work Act.
- To carry out any miscellaneous tasks as directed by Line Management, commensurate with grade and function.

**Person specification**:

- Strong organisational skills.
- Excellent IT skills with proven experience of using Microsoft 365; in particular Word, Excel, OneDrive, SharePoint and Outlook
- Excellent written and oral communication skills with the ability to communicate confidently and effectively with a range of audiences.
- Ability to prioritise, work under pressure and to meet strict deadlines.
- Excellent data input skills with a strong eye for detail, ensuring financial/technical information is recorded carefully and accurately.
- Ability to work as part of a team, with willingness to assist colleagues in times of pressure.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Making Effective Decisions
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £22,758, Ministry of Defence contributes £6,144 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- 25 days paid annual leave growing (1 day per year) to 30 days upon completion of 5 years’ service
- Enhanced maternity, paternity and adoption leave
- On-site cafeteria, gym and parking

The post does not offer relocation expenses.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all De



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