Trainee Accounts Payable Officer

6 months ago

Darwen, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

Would you like to work for an organisation who can offer a range of exciting and challenging opportunities? Then look no further

An opportunity has arisen to be a part of a supportive and forward thinking Accounts Payable department here at ELFS Shared Services. The department is fast paced and rewarding.

With a variety of tasks being undertaken in this post, many responsibilities have a shared goal, working alongside colleagues, Team work and cooperation are vital, along with a flexible approach.

No experience is necessary as this is a training role, and full support and supervision will be provided at all times.

You will show ambition and drive, have excellent organisational, communication and IT skills, be motivated, conscientious and have the ability to use own initiative. You will ensure that standards of service are maintained.

The role of the Trainee Accounts Payable Officer involves having responsibility for the prompt accurate processing of designated invoices through the computerised Accounts Payable system, dealing with supplier and departmental queries to ensure payments are made in accordance with client organisations Standing Financial instructions, Internal office procedures and Better Payment Practice code.

You will be expected to work to specified timetables as delegated by the supervisor.

ELFS Shared Services was established on the 1st April 2002 and is now in its twentieth year of operation providing business shared services to NHS client organisations.

ELFS Shared Services plans to deliver high quality, sustainable performance that enables our clients to save money, improve services and focus their support on frontline care to patients.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll interact with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
- Assist under supervision in the matching of supplier’s invoices and credit notes, prior to payment, against purchase order documentation and processing in a prompt manner in accordance with client organisations Standing Financial Instructions, Accounts Payable Procedures and the Better Payment Practice Code (BPPC).
- Under supervision liaise and correspond with suppliers and other client organisations in order to resolve queries in respect of outstanding accounts, price discrepancies receipting issues, correct financial coding and authorization.
- Maintain an effective working relationship within the Accounts Payable team, client organisations and suppliers to ensure the delivery of a professional service focused on achieving the targets required by the Service Level Agreement ensuring customer satisfaction.
- Ensure VAT is coded correctly prior to invoices being routed for approval and reclaimed in accordance with Custom and Excise regulations.
- Liaise with the Supervisor in respect of service improvements, make recommendations as appropriate.
- Assist under supervision with the reconciliation of Supplier Statements, pursuing invoices over 3 months old which remain outstanding.
- Assist with the sorting and distribution of all incoming mail into the Accounts Payable department
- Prepare documents that require electronic scanning in accordance with departmental procedures ensuring that material is easily retrievable and to resolve any queries arising.
- To adopt a flexible work approach, this involves providing cover in the absence of other departmental staff and providing assistance at peak times

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