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4 months ago

Cardiff, United Kingdom Now Careers Full time

**NOW Careers are currently recruiting for a full time, temp - perm position for our reputable Client based in Cardiff CF24.**

**Salary: up to £26,000pa DOE**

**Job Purpose**
- Using knowledge of the Asbestos industry to support, develop and manage the business management systems for the Environmental division
- Detail re supporting the environmental team in a technical and an administrative capacity

**Responsibilities**:

- To support the Technical Manger and Office Manager in ensuring the management process required to facilitate the operational and technical deliverance of all associated site activities
- Manage the Business Management System in line with the Company IMS
- Management and compilation of job packs and all its contents including scanning as and when required.
- Keeping Easybop up to date, including job completion paperwork, sickness, notice board etc.
- Assist with daily Communication to Supervisors/Operatives as to their work diaries as instructed by Contract Managers
- Creation of Risk Assessments and Method Statements from the pre-start information provided, to a high standard and in a timely manner.
- Develop, manage, monitor, and report on KPI’s.
- Contacting clients and tenants to book in/schedule jobs.
- Booking accommodation and processing overnight expenses for staff working away from home.
- Dealing with inbound/outbound telephone queries as and when required.
- Monitoring all hire equipment ensuring off hired equipment is collected and terminated in a timely manner.
- Arranging the necessary face fits testing in line with technical and business requirements.
- Review exposure hours of all site staff on a weekly basis to report to the technical team.
- Assisting with all invoicing queries from accounts accurately and timely.
- Manage quotation process flow through liaison with Business Development and Contracts Managers.
- Keeping up to date with training requirements via management system, updating the training matrix, booking as required and informing staff of training dates
- Filing system to be kept up to date.
- Assist with keeping vehicle list and driver log up to date.
- Manage Administration for the Operations Director and contract managers including the production of all paperwork.
- Office Health & Safety management.
- Benchmarking existing and new suppliers
- Facilitate the management of purchases and equipment control against job budgets with Contracts Managers
- Aid the notification of licenced and non-licenced asbestos works to required enforcing authority
- Assist with timesheets and wages in the absence of the Office Manager.
- Any other general administrative tasks

**Key Performance Indicators**
- Client Satisfaction
- Easybop system kept up to date
- All job completion packs compiled and complete in the required timescales
- Audit programmes completed and meeting business needs
- Training records up to date and maintained in an organised manner.
- No Health and Safety issues or concerns within the office environment
- Provide accurate and timely notification submissions on request if required
- Provide accurate price benchmarking data in order to identify best value suppliers
- Ensuring exposure records are all up to date and demonstrate compliance

**Skills, Knowledge and Experience**

Essential
- Strong administrative skills
- Effective communication skills
- Efficient organisation skills
- Proficient use of Microsoft Excel and other systems

Desirable
- Administrative experience in the Asbestos industry
- Experience of Easybop
- Experience of invoicing and other financial related tasks