Office Administrator

5 months ago


Newmarket, United Kingdom GT Vision Ltd Full time

**Job Overview**:
Based in a comfortable, traditional Suffolk farm-based office in Wickhambrook, GT Vision Ltd are the UK’s foremost independent microscope company, offering a range of microscopes, digital cameras, associated software, and equipment that’s second to none. GT Vision Ltd not only have their own range of branded products but are working collaboratively with many of the world's most revered microscope and associated equipment manufacturers, such as Leica, Nikon, Evident/Olympus. The business, now under new ownership, is actively looking to further expand.

This role would suit someone actively looking to work within a dynamic office environment; you would be part of a small, close-knit, and highly driven team.

**To ensure the general administration tasks within GT Vision are organised and completed on a day-to-day basis.**
- Welcoming and directing visitors, coordinating meetings and appointments, and performing clerical tasks.
- Answer incoming calls
- Maintaining office systems and services, organizing office operations and procedures, and supervising staff
- Performing data entry roles, including updating records and databases for personnel, financial and legal information
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
- Controlling correspondence, designing filing systems, and reviewing and approving supply requisitions
- Making travel arrangements for the Sales Team, Managers and handling phone calls and related correspondence
- Aiding with budgeting and bookkeeping activities and keeping databases updated
- Creating processes, improving office services, and implementing communication procedures
- Monitoring and keeping records of staff annual leave.
- Assisting all departments whenever necessary

**Key Attributes/Qualities**:

- Level-headed and methodical approach to work.
- Confident telephone manner
- Strong work ethic.
- Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information.
- Presentation skills and customer services knowledge
- Outstanding verbal and written communication skills
- Proven experience in a related role such as Office Assistant, Receptionist, or other relevant position
- Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets, and specialised office management tools.
- Excellent problem-solving skills, the ability to research and an aptitude for helping other people.
- Ability to work alone and as part of a team.
- Ideally have a driving licence due to company location

Competitive starting salary of £23000.00 per year, based on a 37.5 hour week, Monday to Friday, 08:30 to 17:00 with a 1 hour lunch break

Pay: From £23,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person


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