Contract Support Administrator

4 weeks ago

London Bridge Station, United Kingdom Integral UK Full time

**Contract Support Administrator**

**Role Purpose**
- The concept of the position is to provide full administrative support to the on-site teams within Shard Place and Shard Apartments, ensuring the smooth running of the office systems, combined with full co-ordination of the helpdesk system and financial assistance to the Lead Administrator.
- The role also encompasses provision of administration to the Landlords and Occupier site teams.
- This will involve liaising with the Engineers on a day-to-day basis, investigating any ongoing problems and relaying this information back to the Senior Administrator, Contract Delivery Manager and client.
- General administration will include keeping updated systems including finance documentation, planned maintenance sheets, day to day correspondence, etc.
- Various ad-hoc projects will also arise and ownership will also be the responsibility of the Administrator.

**Duties and Responsibilities**

**Helpdesk Duties**
- Manage and control of all Helpdesk associated calls/tickets and the day to day running and operation of the online system more for me (vicintie)
- Produce daily/weekly progress reports detailing reasons for tasks complete/outstanding, ie. lighting, toilets, power outage, floods, fire, etc. which is then presented to the client and management.
- Consistently liaise with any users who have ongoing problems to resolve in a timely manner and explain to the user the reason for delays (ie. parts on order, out of hours work, etc.)
- Responsible for ensuring that the helpdesk system and telephone are manned during lunch breaks, etc by other members of the team.
- To liaise and keep informed the site management on all aspects of contract problems, defect and deficiencies - this is primarily relayed in a weekly meeting with the client.
- Ensure that all jobs are ‘closed off' once completed satisfactorily.

**Administrative Duties**
- Raising quotes of extra works for the client, following through the process to obtain client purchase orders.
- Raising job numbers and purchase orders on the Vixen system, ensuring all information is fully detailed, documented and correct.
- Keeping an updated filing system of PO's, delivery notes, quotes, service sheets, etc which must be clearly documented for the Senior Administrator/Head Office to efficiently invoice.
- Weekly print out and closure of PPM tasks from the Concept system.
- Ensure the completion of records/forms to comply with QA processes, such as timesheets, absence/sickness forms and holiday requests.
- Assistance with monthly input of timesheets and ‘Manpower Utilisation' details.
- Upkeep of site-based training logs.
- Other ad-hoc duties including ordering stationery, general supplies, and uniform.
- Building of PPM planners, permit schemes, risk assessments and method statements.

**Financial Duties**
- Financially aware and able to assist with budget control, profit and loss reporting etc.
- Control of purchase order reports for open and un-invoiced orders
- Debt management and Credit control for portfolio
- Regular Invoicing to customers
- Control of overhead cost allocation

**Skills**
- Ability to communicate with the clients and Engineers, at all levels.
- Ability to stay calm during major incidents and relay accurate information to the Contract Delivery Manager/Account Manager
- Good telephone manner

**Knowledge**
- Working knowledge of Microsoft Office, including Word, Excel and Outlook
- Experience of using a facilities-based system, preferably SAP & Concept

**Full time office based position**

**Office Location: London - London Bridge**

**Monday - Friday 8:00am - 17:00pm

  • Contract Support Administrator

    2 weeks ago

    London Bridge Station, United Kingdom Integral UK Full time

    Contract Support AdministratorRole Purpose The concept of the position is to provide full administrative support to the onsite teams within Shard Place and Shard Apartments, ensuring the smooth running of the office systems, combined with full coordination of the helpdesk system and financial assistance to the Lead Administrator. The role also encompasses...

  • Contract Administrator

    4 weeks ago

    London, United Kingdom Churchill Contract Services Ltd Full time

    **Stratford, London** We are searching for a Contract Administrator to support the Operational team with various administration tasks and to ensure that the highest standards of customer service and health and safety are always maintained. This is a versatile role supporting on a variety of tasks within a dynamic and fast-paced organisation. Do you have...

  • Contracts Administrator

    1 month ago

    Hebden Bridge, United Kingdom Huntress - Leeds Full time

    Our client, based in HX7, is looking for an experienced Administrator to join their close-knit team. If you're looking for a new challenge, have strong administration skills and a solid career history, this role could be ideal for you! The role Reviewing and amending existing customer contracts. Renewing contracts. Managing and maintaining data on a...

  • Contracts Administrator

    4 weeks ago

    Hebden Bridge, United Kingdom Huntress - Leeds Full time

    Our client, based in HX7, is looking for an experienced Administrator to join their close-knit team. If you're looking for a new challenge, have strong administration skills and a solid career history, this role could be ideal for you! The role Reviewing and amending existing customer contracts. Renewing contracts. Managing and maintaining data on a...

  • Contracts Administrator

    2 weeks ago

    Hebden Bridge, United Kingdom Huntress Full time

    Our client, based in HX7, is looking for an experienced Administrator to join their close-knit team. If you're looking for a new challenge, have strong administration skills and a solid career history, this role could be ideal for you! The role Reviewing and amending existing customer contracts.Renewing contracts.Managing and maintaining data on a central...

  • Contract Support Assistant

    4 weeks ago

    London, United Kingdom Churchill Contract Services Full time

    Contract Support Assistant, London We are searching for a Contract Administrator to support the Relationship Director, Relationship Manager and Operational team with various administration tasks and to ensure that the highest standards of customer service are always maintained. This is a versatile role supporting on a variety of tasks within a dynamic and...

  • Contract Administrator

    2 weeks ago

    London, Greater London, United Kingdom Churchill Contract Services Ltd Full time

    Stratford, LondonWe are searching for a Contract Administrator to support the Operational team with various administration tasks and to ensure that the highest standards of customer service and health and safety are always maintained.This is a versatile role supporting on a variety of tasks within a dynamic and fast-paced organisation. Do you have strong IT...

  • Service Support Administrator

    4 weeks ago

    Hebden Bridge, West Yorkshire, United Kingdom The Curve Group Full time €24,000

    Service Contracts Advisor Full-time Hours: Mon-Fri 8.30am-5pm (some overtime paid at time-and-a-half) Our client is the UK market leader for supply, delivery, installation, training, calibration and maintenance of garage equipment, committed to providing top-quality garage equipment products and services to car and commercial vehicle workshops and...

  • Service Support Administrator

    1 month ago

    Hebden Bridge, West Yorkshire, United Kingdom The Curve Group Full time €24,000

    Service Contracts Advisor Salary up to £24K Full-time Hours: Mon-Fri 8.30am-5pm (some overtime paid at time-and-a-half) Our client is the UK market leader for supply, delivery, installation, training, calibration and maintenance of garage equipment, committed to providing top-quality garage equipment products and services to car and commercial vehicle...

  • Service Support Administrator

    1 month ago

    Hebden Bridge, West Yorkshire, United Kingdom The Curve Group Full time €24,000

    Service Contracts Advisor Salary up to £24K Full-time Hours: Mon-Fri 8.30am-5pm (some overtime paid at time-and-a-half) Our client is the UK market leader for supply, delivery, installation, training, calibration and maintenance of garage equipment, committed to providing top-quality garage equipment products and services to car and commercial vehicle...

  • Service Support Administrator

    4 weeks ago

    Hebden Bridge, West Yorkshire, United Kingdom The Curve Group Full time €24,000

    Service Contracts Advisor Salary up to £24K Full-time Hours: Mon-Fri 8.30am-5pm (some overtime paid at time-and-a-half) Our client is the UK market leader for supply, delivery, installation, training, calibration and maintenance of garage equipment, committed to providing top-quality garage equipment products and services to car and commercial vehicle...

  • Service Support Administrator

    2 weeks ago

    Hebden Bridge, West Yorkshire, United Kingdom The Curve Group Full time €24,000

    Job Description Service Contracts Advisor Full-time Hours: Mon-Fri 8.30am-5pm (some overtime paid at time-and-a-half) Our client is the UK market leader for supply, delivery, installation, training, calibration and maintenance of garage equipment, committed to providing top-quality garage equipment products and services to car and commercial vehicle...

  • Service Support Administrator

    4 weeks ago

    Hebden Bridge, West Yorkshire, United Kingdom The Curve Group Full time €24,000

    Service Contracts Advisor Salary up to £24K Full-time Hours: Mon-Fri 8.30am-5pm (some overtime paid at time-and-a-half) Our client is the UK market leader for supply, delivery, installation, training, calibration and maintenance of garage equipment, committed to providing top-quality garage equipment products and services to car and commercial vehicle...

  • Contracts Administrator

    1 week ago

    Sowerby Bridge, United Kingdom JLA Full time

    **Contracts Administrator - 37.5 hours - 1 day working from home** JLA is a mission critical infrastructure solutions business offering services Laundry, Catering, Heating, Fire Safety, Infection Control and Air Conditioning. The company offers an end-to-end, on premise, machine supply and breakdown service proposition under the name Total Care, and...

  • Accounts Administrator

    3 weeks ago

    London Bridge Station, United Kingdom No1 Legal and Professional Full time

    **Accounts Administrator** - Great opportunity to work at an international cosmetic group of companies based in London Bridge. - Hybrid working. 2 days a week in the first 3 months, future flexibility to do 1 day per week and 4 days at home. **Accounts Administrator** - Role responsible to support the Financial Controller and Credit Controller. - Process...

  • Contract Support Administrator

    4 weeks ago

    London, United Kingdom Platinum Facilities Maintenance Services Full time

    **Contract Support Administrator** - Contract Support Administrator or Contract Coordinator or Facilities Administrator_ We have an excellent opportunity for a Contract Support Administrator with CAFM experience to join our Helpdesk team in our London office, located at 1 George Yard, London (Bank), EC3V. - This is a full-time role that is office-based,...

  • Site Administrator

    6 days ago

    London Bridge Station, United Kingdom GoodPeople Full time

    GoodPeople are recruiting a Site Administrator for a long-term position on behalf of a market leading construction contractor who specialise in partition systems, ceilings and bespoke solutions. This role will be based on a busy a construction site in the London Borough of Southwark, South East London. **Job Summary** As Site Administrator you will be the...

  • Business Administrator

    1 week ago

    London Bridge Station, United Kingdom EXTRO Creative Full time

    **Do you want to kickstart your career in an office environment but have no experience?** **Are you looking for an opportunity to develop your skill and knowledge?** **APPLY NOW!!!** We are seeking motivated individuals to join our our clients in their team as Business Administrators and Appretices. This is an excellent opportunity for someone who is...

  • Contract Support Administrator

    3 weeks ago

    London, United Kingdom Preston Recruitment Ltd Full time

    **Contract Support Administrator - Facilities Management - Chancery Lane, London** Your new employer is a well-established Facilities Management service provider who have a high-profile portfolio of commercial properties across The City of London. Offering a large scope of progression and personal progression, this is a fantastic opportunity for an...

  • Contract Support Administrator

    3 weeks ago

    London, United Kingdom Integral UK Full time

    **We are recruiting for a Contract Support Administrator** This is a permanent position for a Contract Support Administrator to join one of our JLL Data Centre clients and be based at their Central hub. You will play a pivotal role within this contract by supporting the wider team and ensuring we deliver our contractual obligations. The main duty of this...