Operations and Risk Co-ordinator

3 weeks ago


Glasgow, United Kingdom Hymans Robertson LLP Full time

**Key responsibilities will include**:
**Operations and Risk Management Support**
- Assist the Operations manager with management of Club Vita’s operations on a day-to-day basis.
- Regular interaction with colleagues/clients/suppliers including supporting efficient on boarding of new relationships, e.g. organising responses to due diligence questionnaires, etc.
- Work with Management team to assist with resource planning issues including training new operations support staff.
- Support management of WIP lists, project deliverables, etc.
- Organise and schedule meetings, prepare meeting agendas, perform research, take minutes and maintenance of actions lists.
- Maintain electronic filing system, ensuring processes and software are up to date.
- Adhere to the firm’s Information Security standards, policies and procedures.
- Maintain a strong working relationship with other relevant departments.
- Prepare client and supplier invoices. Process, monitor and retain records of expenses.
- Book business travel arrangements, including flights, transportation, and hotel bookings for senior management and other staff members and providing detailed itineraries and other operational support duties as required.
- Support maintenance of an operational risk register, to ensure risk management actions are undertaken.
- Help co-ordinate internal audits and business continuity exercises as appropriate.
- Assisting with SOC2 /ISO deliverables.
- Assist in preparing Board reporting.
- Review and challenge existing processes and procedures to ensure efficiency.

**Personal Characteristics**
- Confident, proactive and the ability to multitask and prioritise tasks.
- Excellent time management skills.
- Well-developed organisational skills.
- Great verbal and written communication skills.
- High level of accuracy and attention to detail.
- Exceptionally adept at learning new systems, processes and procedures.
- Team player with motivational, hands-on approach.
- Flexible approach to solving problems.
- Leadership qualities demonstrated in terms of being a role model and in creative thinking.
- Able to work autonomously.
- High degree of confidentiality and discretion with a strong sense of integrity.



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