Executive Assistant

7 months ago

Swindon, United Kingdom Medical Research Council (MRC) Full time

**Executive Assistant**

**Medical Research Council (MRC)**
**Salary: £34,905**
**Band: UKRI D**

**Hours: Full time**
**Contract Type: Permanent**
**Location: Polaris House, Swindon**
**Division/Section: MRC Private Office**
**Closing Date: 18/02/24**

This is an exciting position at the very heart of the organisation, where you will be exposed to scientific communities and Government partners across MRC and UKRI. You will form an essential part of the Private Office team and will predominantly provide proactive diary management, make travel arrangements and ensure briefings are promptly provided.

This is a varied and ambitious role, which requires you to build relationships across academia, business, and Government. You will have great attention to detail with the ability to execute tasks with speed and efficiency whilst communicating and collaborating effectively with a variety of stakeholders. Problem solving will be key as you will be working closely with the head of private office, which will grant you opportunities to grow within the role.

**Key Responsibilities**
- Manages diary and travel, using initiative to make considered judgements.
- Keeping key individuals informed of diary issues and alert them to any potential problems regarding the future diary schedule.
- Ensure that appropriate briefing and support is in place for all meetings.
- Building close working partnerships with internal and external stakeholders, whilst demonstrating a high level of tact, diplomacy, integrity, and discretion
- Manage information flow, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate.
- Ensure appropriate preparation for meetings by collating meeting papers, briefings and travel directions.
- Provide administrative support including preparing correspondence and expense claims.
- Take notes of meetings, draft resulting decisions and actions of meetings and follow up on actions.
- Working flexibly to support colleagues and contributing to the overall functioning of an effective, efficient, and friendly Private Office.
- Find opportunities for continuous improvement of activities.
- Carry out any other duties appropriate to the role.
- An opportunity if time permits, to focus on a particular area of interest which falls within the Private Office
- Raising purchase orders and receipting them

**Person requirements**

**Essential**
- Experience using Microsoft Outlook
- Excellent organisational skills
- Able to work independently and as part of a small team, taking a lead role when appropriate.
- Able to juggle multiple demands and prioritise tasks to meet deadlines.
- Demonstrates a high level of tact, diplomacy, integrity, resilience, patience, and discretion.
- Able to take a positive approach to identify and deal with problems and initiate solutions.
- Attention to detail and quality focused.
- Excellent communication and interpersonal skills (verbal, presentational and written)
- Ability to work with competing priorities and to tight deadlines.

**Benefits**

**We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package We are committed to supporting employees' development and promote a culture of continuous learning**

**A list of benefits below**:

- An outstanding defined benefit pension scheme
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
- Employee discounts and offers on retail and leisure activities.
- Employee assistance programme, providing confidential help and advice.
- Flexible working options
- Plus, many more benefits and wellbeing initiatives that enable our employees to have a great work life balance

**UKRI is an Equal Opportunity & Disability Confident Employer.**

**About the Medical Research Council (MRC)**

Within UKRI, the MRC seeks to improve human health through world-class research. With an annual budget of over £800 m, MRC provides support both to individuals, through fellowships and grants, and to institutions, such as the MRC Laboratory for Molecular Biology and the Francis Crick Institute. The outcomes of our research span discovery science, improvements in public health and the development of new treatments for common diseases.

**About UK Research Innovation (UKRI)**

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.

Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

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