Executive Assistant to Director

7 months ago


Hayes, United Kingdom Insignis Talent Full time

**Executive Assistant**

**Location**:Hayes, West London
**Salary**:£31,000-£41,000 per annum
**Working Pattern**:Hybrid Working Available

We are seeking an experienced Executive Assistant to support the CEO/Managing Director of a global aviation group from their HQ in Hayes, West London.

**Responsibilities**:
**Executive Support**
- Pro-actively support the Managing Director and Senior Management Team to enable proficient and effective company leadership, including but not limited to;
- Actively facilitate and moderate meetings, including reporting, note taking, follow ups
- Organize and prepare monthly Meetings for all managers and coordinate input to presentation
- Agree with management on annual Leadership Meeting schedule. Organize, invite and prepare in collaboration with other departments
- Ad hoc preparation of PowerPoint presentations for meetings i.e. the pulling together of slides and relevant information
- Ad hoc preparation of Excel overviews for certain KPIs and business case reviews
- Support on any other form of potential projects or ad hoc tasks the senior management requires

**Communication, Marketing, Events**
- Manage website as well as company intranet
- Manage company Social Media Profiles and agree communication strategy with Managing Director
- Issue Company internal communications, weekly talking points and keep whiteboards up to date
- Organize, invite and prepare internal communication events, such like monthly “Coffee Exchanges”
- Propose, agree and facilitate marketing campaigns and guidelines between Management, Sales and Product Lines. Order, distribute and keep record of all marketing material, including cost control
- Agree with management on annual Events schedule, drive Events Committee and employee engagement, including on-the-day facilitation as well as event controlling in cooperation with Finance

**Administrative tasks**
- Collect, record and update various information regarding travel, duty trips.
- Organise and book taxis, hotels, flights, cars, trains etc. Organise staff travel within Company guidelines
- Coordinate reimbursement of travel and work related expenses.
- Prepare and facilitate external customer visits, authority and customers audits, any other form of internal and external meetings. Keep overview of all these meetings for internal communication
- Other duties include, yet not limited to, management of internal and external post, coordinate and answer incoming calls, ordering stationary, managing long service awards, incoming invoices and credit card statements and providing support in line with general expectations of an Office Manager / Assistant

**Person Specification**
- Demonstrable experience in a PA/EA position, supporting C-Suite (CEO/MD/Director) within a multinational organisation/large company.
- Proficient IT User (Microsoft 365 packages, MS Teams, Social Media - LinkedIn)
- Strong experience note taking, reporting, presentation preparations.
- Some experience in marketing and event management
- Detail-orientated, organised, able to prioritise workload and works well under pressure.

**Wish to Apply?**

**Job Types**: Full-time, Permanent

**Salary**: £31,000.00-£41,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- On-site parking
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Hayes: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Hayes



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