Product Admin Executive

6 months ago

London, United Kingdom Topdeck Travel Ltd Full time

**Brand**: Global Touring (Topdeck Travel & Back-Roads Touring)

**Position**: Product Load & Supply Executive

**Reporting to**: Product Load & Supply Manager

**Location base**: Chiswick, London, UK (2 days office & 3 days remote)

**Contract**: Permanent Full-Time

**Global Touring**

Here at Global Touring, we’re a travel company specialising in group tours and inspiring people through life-changing travel experiences. Through our brands Topdeck Travel and Back-Roads Touring we are ever developing our product range, driving growth in key sales markets (Australia, New Zealand & North America), innovating product delivery and ensuring we deliver a first-class customer experience.

**The Role**

Working within the Global Touring Product team, the Product Admin team look after the loading of content into our booking system and maintain supplier relationships and communications throughout the operating seasons.

Reporting into the Product Load & Supply Manager, the role entails accurate data entry for both brands (Topdeck Travel and Back-Roads Touring) in a consistent and timely manner, whilst working with our suppliers to deliver unforgettable trips across the globe by processing and confirming reservations and the components which make up our amazing trips.

**Key Responsibilities**
- Facilitate the load of all trip information into the booking system including:

- Trip packages and itineraries
- Trip services
- Trip capacity and allocation by room type
- Trip package and service pricing
- Perform quality checks and review loaded content to prevent errors and inconsistencies
- Build and maintain supplier relationships to advise details including:

- Final passenger numbers and rooming lists
- Additional passenger bookings
- Pre and post trip accommodation and airport transfer bookings
- Cancellations
- Reserve tickets and make bookings for some activities
- Communicate with the Customer Service Team regarding bookings and general enquiries
- Work closely with the Product Team to ensure all supplier expectations are met
- Liaise with the Operations Team to assist with on-road requirements
- Maintain internal use documents and databases to ensure information is current
- Work with the Product Load & Supply Manager to identify and action opportunities for process improvements and efficiency gains
- During quieter periods of the year there might be a requirement to support with other Product tasks outside of the normal Product Load & Supply work, such as assisting with product development or contracting

**Experience, Requirements and Key Behaviours**
- Strong attention to detail
- Ability to multi-task
- Proactive approach to problem solving
- Team orientated
- Great time management and able to work to tight deadlines
- Methodically minded and process driven
- Customer focussed
- Previous experience using travel industry booking systems (preferred)
- Relevant travel industry experience (preferred)
- Knowledge of Microsoft Excel to an intermediate level
- Excellent English verbal and written communication skills
- The right to live and work in the UK
- And of coursea passion for all things travel

**Responsible and Sustainable Responsibilities**
- A commitment to improving recycling processes within our offices
- A commitment to stopping the use of all single-use plastic items in our offices
- A commitment to promote the use of reusable items such as Tupperware and water bottles in our offices
- A commitment to protect our company culture of openness to all people regardless of gender, age

**Global Touring Values**

Our values aren’t just words on a page. They’re the backbone; the steering wheel; the soundtrack to how we embrace each day. Like a well baked brownie, every ingredient combines to achieve the rich consistency fueling the soul of Global Touring.

**Stay Curious**

**Choose Transparency**

We take the right way, not the easy way. We’re straight up even through the toughest conversations; tackling challenges head-on and with integrity. Honour commitments. Communicate with clarity. And build relationships based on mutual respect. Forget hidden agendas, we treat everyone fairly - despite a preference for instant coffee.

**Don’t pass the buck**

If we do it, we do it well. We are empowered to make decisions based on data and experience - holding each other accountable along the way. Spare the excuses. Be fearless in the pursuit of results. And take responsibility - even when no one’s looking. There will be bumps in the road; that’s ok. We own our mistakes and learn from the challenges as well as the successes.

**Together we go further**

Across oceans and office desks, it’s more than a love for travel that keeps us connected. There are no silos here; we are each other’s toughest critics and loudest supporters - especially around the ping pong table. People with diverse backgrounds, different identities and varied experiences make our company exceptional. We embrace alternate perspe

  • Admin Executive

    7 months ago

    London, United Kingdom Give A Grad A Go Full time

    **Please note - This role commences as a 6-month fixed term contract** *** **Company profile - FinTech Firm** In this Admin Executive job in London, you will be joining the London office of a FinTech company, which is making waves within the financial technology sector. Its Asset Management platform is used by a range of clients, both private and...

  • Admin Executive

    7 months ago

    London, United Kingdom Give A Grad A Go Full time

    A competitive basic salary of £28,000 - £32,000 DOE - Private medical insurance - Cycle to work scheme **Please note - This role commences as a 3-month fixed term contract** **Company profile - FinTech Firm** In this Data Executive job in London, you will be joining the London office of a FinTech company, which is making waves within the financial...

  • Executive Admin Assistant

    7 months ago

    London, United Kingdom Tiger Recruitment Ltd Full time

    **Executive Admin Assistant** **Permanent** **City of London** **Hybrid** **£35,000** Our client is a consultancy looking to hire an Executive Admin Assistant to join their team in London. This is an amazing opportunity to take on a wide role where no two days will be the same. You will support the leadership team and get firsthand experience working on...

  • Admin Executive

    6 months ago

    London, United Kingdom Darlings of Chelsea Full time

    An exciting opportunity has arisen for an **Admin Executive** to join Darlings of Chelsea based in **Parsons Green, London.** Darlings of Chelsea is the home of quality, handcrafted luxury sofas, corner sofas, sofa beds and more. At Darlings we pride ourselves on the superiority and breadth of our product range, which also extends to exceptional beds and...

  • Ticketing & Admin Executive

    14 hours ago

    London, United Kingdom Platinum Travel Recruitment Ltd Full time

    We are seeking an experienced **Ticketing & Admin Executive** to join our clients Sales Support team. This highly successful travel company offers a range of holiday types to travellers. Ideal for a ticketing travel professional looking for something a little different. 2 days week in the London office rest from home. **Ticketing & Admin Executive...

  • Production Admin Assistant

    7 months ago

    London, United Kingdom TOT Shirts Ltd Full time

    Production Admin Assistant We have an exciting opportunity for a Production Admin Assistant to join our market leading garment decoration print operations. Established in 1985, TOT Shirts Limited has been at the forefront of providing garment decoration for leading music artists and live performance bands delivering some of the most iconic and striking...

  • Product Owner

    8 months ago

    London, United Kingdom CDP Full time

    **Role Title**:Product Owner - Disclosure (Admin Portal) **Team**:Product **Directorate**:Digital **About Team**: The Digital Directorate delivers cross-cutting digital com-ponents and services which support delivery across CDP. This aims to achieve a shared vision of a modern, digital and collaborative organisation. **Reporting To**: Head of Product...

  • Executive Product Manager

    1 week ago

    London, Greater London, United Kingdom Space Executive Full time

    Job DescriptionThis role offers an opportunity for growth and development in a dynamic environment. The key responsibilities include:Developing user stories and tracking features for new products and features on the platform.Working closely with the CEO and COO to ensure alignment and successful project execution.Collaborating with the Dev Team, BI Team, and...

  • Executive Admin Assistant

    7 months ago

    London, United Kingdom Sanderson Recruitment Plc Full time

    **Executive Admin** **11 month contract (potential for longer / permanent)** **£210 a day via umbrella** **London (Hybrid)** Our client, a household tech name, are looking for an Executive Administrator to work closely with two executive level individuals in the management of their schedules, and handling of additional administrative tasks. This role...

  • Finance Admin

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **FINANCE ADMIN** This is an exciting opportunity to join a leading publishing organisation as a Finance Admin! **FINANCE ADMIN ROLE**: - Generating and sending customer contracts, ensuring accuracy and completeness - Processing and verifying returned contracts, promptly resolving any discrepancies - Issuing invoices to customers accurately and following...

  • Executive Admin Assistant

    6 months ago

    London, United Kingdom Walters People Full time

    A well-established Investment Bank located in the heart of London is currently in search of a Executive Admin Assistant to join their dynamic and fast-paced team. This exciting opening encompasses a 3-month rolling temporary contract, with a strong possibility of extension. Within this role, your primary focus will involve providing comprehensive assistance...

  • Product Buying Admin Professional

    7 days ago

    London, Greater London, United Kingdom KOIBIRD Full time

    Join KOIBIRD, a leading luxury boutique in London, as a Buying Admin Assistant and contribute to the company's vision of revolutionizing the traditional retail landscape. In this dynamic role, you will support the buying team in day-to-day tasks, manage brand collateral, and maintain OTB trackers. With a strong focus on administrative support, you will...

  • HR & Admin Executive

    6 months ago

    London, United Kingdom Lee Kum Kee (Europe) Ltd Full time

    Lee Kum Kee Europe is is searching for a HR & Admin Executive to maintain the routine operation and smooth running of the HR & Admin Function; to provide back-office support to a fast-growing company. **Duties & Responsibilities**: **1. HR Duties**: - Create, maintain and update staff records in HRIS system, including personal data, job data, leave...

  • HR & Admin Executive

    6 months ago

    London, United Kingdom Lee Kum Kee (Europe) Ltd Full time

    Lee Kum Kee Europe is is searching for a HR & Admin Executive to maintain the routine operation and smooth running of the HR & Admin Function; to provide back-office support to a fast-growing company. **Duties & Responsibilities**: **1. HR Duties**: - Create, maintain and update staff records in HRIS system, including personal data, job data, leave...

  • Admin Professional for Executive Directors

    7 days ago

    London, Greater London, United Kingdom C & C search Full time

    C&C Search is currently recruiting for an Admin Professional to join our team. This is a great opportunity to work with a supportive team of EA's and gain experience in a fast-paced environment.In this role, you will be responsible for managing the diaries of our Executive Directors, making travel arrangements, handling correspondence, and performing ad-hoc...

  • Digital Product Lead

    2 weeks ago

    London, Greater London, United Kingdom My Product Path Full time

    **Job Summary:** As a Product Strategy Director at My Product Path, you will be responsible for developing and executing product strategies that drive business growth and customer satisfaction.**Key Responsibilities:Analyse market trends and customer needs to inform product decisions.Develop and maintain a deep understanding of customer journeys and pain...

  • HR & Admin Executive

    7 months ago

    London, United Kingdom Lee Kum Kee (Europe) Ltd Full time

    Lee Kum Kee Europe is is searching for a HR & Admin Executive to maintain the routine operation and smooth running of the HR & Admin Function; to provide back-office support to a fast-growing company. **Duties & Responsibilities**: **1. HR Duties**: - Create, maintain and update staff records in HRIS system, including personal data, job data, leave...

  • HR & Admin Executive

    7 months ago

    London, United Kingdom Lee Kum Kee (Europe) Ltd Full time

    ee Kum Kee Europe is is searching for a HR & Admin Executive to maintain the routine operation and smooth running of the HR & Admin Function; to provide back-office support to a fast-growing company. **Duties & Responsibilities**: **1. HR Duties**: - Create, maintain and update staff records in HRIS system, including personal data, job data, leave records,...

  • HR & Admin Executive

    7 months ago

    London, United Kingdom Lee Kum Kee (Europe) Ltd Full time

    Lee Kum Kee Europe is is searching for a HR & Admin Executive to maintain the routine operation and smooth running of the HR & Admin Function; to provide back-office support to a fast-growing company. **Duties & Responsibilities**: **1. HR Duties**: - Create, maintain and update staff records in HRIS system, including personal data, job data, leave...

  • HR & Admin Executive

    7 months ago

    London, United Kingdom Lee Kum Kee (Europe) Ltd Full time

    Lee Kum Kee Europe is is searching for a HR & Admin Executive to maintain the routine operation and smooth running of the HR & Admin Function; to provide back-office support to a fast-growing company. **Duties & Responsibilities**: **1. HR Duties**: - Create, maintain and update staff records in HRIS system, including personal data, job data, leave...