Part-time Administrator

5 days ago


Epsom, United Kingdom Reed Business Support Full time

My client based in central Epsom are recruiting for a part-time Finance and Contracts Co-ordinator to join the team on covering maternity leave for up to 12 months to support to both the sales and finance functions of the company and reporting to the FD.

Typical tasks associated with the role include:

- Maintain library of all client framework agreements/contracts
- Maintain library of client-specific versions of the contracts and record variations from master.
- Liaise with FD on changes to master contracts due to legislation changes and ensure latest versions are implemented.
- Compliance: ensuring that all required documents, such as passports/work permits, proof of bank account, etc. are collected and stored on system; ensuring that contractor has entered all required information on system. Tracking and chasing any outstandingdocumentation/details.
- Timesheets (initial contact for queries on the online timesheet system, set up of users)
- Assistance with pay/bill processes (peak periods and holiday/sickness cover)
- Liaise with umbrella companies on PSL and assist with regular compliance checks.
- Ensure all IR35/compliance-related documentation, (e.g., client Status Determination Statements, AWR forms, Key Information Documents) has been received, assessed, and correctly stored.
- Ongoing archiving of all contract-related documents in case of system failure/change.
- Ad hoc tasks as required by the directors

This role would suit someone with experience of administration and MS Office (Excel and PowerPoint in particular) who is a self-starter with a keen eye for detail.

Experience of contracts administration/management is required, and a recruitment company background would be advantageous.
You will need to have good written English skills and good arithmetical skills (e.g., percentages and averages).

**Salary**: FTE £28,000 per annum (Pro rata salary £16,800 per annum)



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