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Fleet and Purchasing Administrator

1 month ago

Didcot, United Kingdom SMS Environmental Ltd Full time

**SMS is one of the UK’s leading independent Water Hygiene specialists, driving the evolution of the Water Treatment field with innovation and best practice to ensure the safety of the people in the communities we serve.**

We have an exciting opportunity for a motivated Fleet and Purchasing Administrator to join our expanding Procurement Department on a Part-Time basis for 6-12 months fixed term. This role plays a key function with ensuring that our Fleet is kept safely on the road, as well as assisting the wider procurement team with purchasing/procurement tasks. This role is based from our Head Office, located in the Harwell Science and Innovation Campus, Didcot.

**Role and responsibilities**:
As a Fleet and Purchasing Administrator at SMS Environmental, you will be responsible for:
**Fleet Support**
- To organise vehicles for new employees and to arrange return of vehicles as required
- Ensuring required vehicles are entered onto the Congestion and Date charge databases
- To check vehicles for damage on delivery, when swapped between drivers and on return
- Recording of traffic fines / vehicle deductions and liaising these with the drivers
- Other administrative tasks including project tasks as required

**Purchasing Support**
- Working in conjunction with the Fleet and Purchasing Coordinators to ensure the coordination of all purchase orders and processing goods receipts for the company
- Distribution of equipment and uniform to engineers
- Maintaining the cost records
- Work with the Finance Department to ensure timely processing of invoices
- Effectively utilising the asset management system
- Maintaining supplier details and performing supplier checks
- Managing the supplier questionnaire process
- Working with the FPS on maintaining a preferred supplier listing
- Challenging non-preferred supplier spend
- Working with FPS to produce monthly KPIs
- Any other tasks relating to purchasing as necessary

**Key Skills and Experience**:
We are looking for someone who is able to demonstrate:

- **Strong administration and organisation skills**:

- **Excellent verbal and written communication**:

- **Previous Fleet experience -Desirable but not essential**

**There are some requirements that are needed to take up this post**:

- Full UK Driving Licence - You will be required to drive company vehicles on occasion

Applicants must be able to provide evidence of their Right to Work in the UK.

All roles at SMS require a DBS check; SMS Environmental will cover the cost of this if you do not already hold a valid DBS certificate.

**Why join us?**

SMS Environmental Ltd prides itself on its commitment to supporting our employees in their personal growth and wellbeing. We offer:

- Competitive salary
- Company Sick Pay Policy
- 30 days holiday including bank holidays
- Employee Assistance Plan including a 24/7 free confidential helpline
- Employee discounts and cashback savings across hundreds of your favourite high street brands, online shopping, holidays, and days out
- Extra bonus holiday for birthday on completion of 2 years’ service
- Support to gain further training and qualifications

**Background on SMS**:
For more than 20 years, SMS Environmental has been one of the leading water hygiene service providers throughout the UK, ensuring the public are protected from infectious diseases that can be carried through water systems. We provide essential services to an array of domestic and commercial clients including water testing, risk assessments, air sampling and air conditioning maintenance.

Our extensive skills and expertise in infection control and systems management have given us a key opportunity to drive the design and standardisation of Water Treatment education and training used throughout the industry today. We work closely with City & Guilds, CIBSE (CPD) Accreditation Board and UKAS to create, review and enhance modern water hygiene training course contents, materials and assessments to ensure they are fit for purpose and set high standards for the whole sector to aspire to.

All SMS employees are trained to the highest standard using a range of in-house training and external learning programmes that are accredited by City & Guilds. SMS Environmental has been awarded the Investors in People accreditation since 2011 and we continue to invest in our employees by supporting individuals to achieve their next step within their career.

SMS Environmental employs over 170 people from water treatment engineers and plumbers to office staff across our 4 nationwide offices based in Harwell, Derby, Wales and Scotland.

**Job Types**: Part-time, Fixed term contract
Contract length: 6-12 months

**Benefits**:

- Referral programme
- Store discount
- Wellness programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Didcot, OX11 0RA: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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