Governance Associate

1 week ago

Leeds, United Kingdom UKIB Full time

**Job Purpose**

Interpret, implement and advise on the Bank’s governance framework as it applies to senior internal and external stakeholders, and provide administrative and secretariat support to ensure efficient delivery of the governance function.

**Core accountabilities**
- Ensure the Bank’s governing documents, including terms of reference, remain up-to-date amd and adequate for stakeholders (internal and external stakeholders e.g. HMT and UKGI), to ensure the Bank’s compliance and ensure timely action to address any shortfalls.
- Work closely with the Chair of the Board, CEO and other senior internal stakeholders in the planning of Board and Committee meetings, provision of agendas, associated document packs, minutes and completion of actions to ensure effective use of meeting time and an accurate record of discussions.
- Maintain and communicate changes to Board member information and the Board calendar, ensuring timely communication of changes to relevant stakeholders and compliance with the governance framework is achieved.
- Provide secretariat services to support the Board, Executive Committee, ExCo and sub-committee meetings, as well as other committee meetings eg Investment Committee.
- Coordinate the reporting cycle from commissioning, collating, to circulating papers whilst continuing to develop and own a fit for purpose records management system, ensuring that all governance records adhere to standards in relation to information and knowledge management
- Being a ‘master user’ of Board Intelligence, uploading, updating and general housekeeping Board documents to ensure compliance of statutory requirements and the governance framework.
- Supporting on ad hoc governance matters including helping to maintain the actions and decisions log to support the efficient running of the function.
- Administer freedom of information requests to ensure legal obligations are adhered to
- Contribute to the development and maintenance of the Governance framework for the Bank and identify opportunities for improvement

**Knowledge, Skills & Experience**

**Experience
- Experience in secretariat or administrative support functions
- Experience in governance setting and appreciation of processes

**Skills**
- Effective relationship building to influence.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Excellent attention to detail, relationship building and organisational skill, ability to communicate complex matters in a simple and creative way, calm under pressure, strong written and oral communication skills
- Attention to detail, be effective at managing their time and picking up new things quickly.
- You will have excellent interpersonal, influencing and communication skills and will be expected to operate with autonomy and at pace.
- Comfortable managing a wide range of stakeholders both within and outside the Bank.

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